Supplier invoice · Wrenmoor Holdings Ltd Xero
Hartwell Building Services HBS-6487
PaidAP-24064
Dated Wed 8 Jul 2026, received on Thu 9 Jul at 15:45 from the AP mailbox. Due Fri 7 Aug (30 days). Booked in July 2026.
Total
£895.20
net £746.00 + VAT £149.20
Due
7 Aug
56 days ago
The document
As the supplier sent it, from the AP mailbox
HBHartwell Building ServicesDerby · 01632 960 366
VAT invoice
Invoice toWrenmoor Holdings Ltd, Wrenmoor House, Calvert Way, Derby DE24 · VAT GB 318 4471 26
| Description | Qty | Unit | Net |
|---|---|---|---|
| Boiler service, Wrenmoor House422 Repairs and maintenance · BLD | 1 | £746.00 | £746.00 |
Net£746.00VAT at 20%£149.20Total£895.20
Please pay to account ending 4922. Terms: 30 days.
Lines and coding
1 line, coding suggested from the last 24 invoices from this supplier| Line | Qty | Unit | Net | Account | Cost centre |
|---|---|---|---|---|---|
| Boiler service, Wrenmoor House | 1 | £746.00 | £746.00 | 422 Repairs and maintenance | BLD Wrenmoor Householder Martin Hale |
VAT at 20%£149.20Total£895.20
No purchase order
Building maintenance is not bought on purchase orders. It goes on the approval route: up to £1,000 including VAT, so budget holder.
Ledger postings
Xero stays the books of record for Holdings; this is what was posted there
Posted to Xero on Mon 13 Jul at 10:06, in July 2026.
| Account | Debit | Credit |
|---|---|---|
| 422 Repairs and maintenance | £746.00 | |
| 820 VAT | £149.20 | |
| 800 Accounts payable | £895.20 | |
| Total | £895.20 | £895.20 |
Paid in run PR-HLD-0731 (GL-01120, Fri 31 Jul): 3 payments, £2,628.53, of which this invoice £895.20. The run debited 800 Accounts payable and credited 090 Fernlea Bank current account.
Audit log
10 events, by the system and by people9 Jul
15:45CapturedCaptured from the AP mailboxThe system
15:45CapturedCaptured from the AP mailboxThe system
9 Jul
15:46ReadRead: supplier, invoice number, dates, 1 line and VATThe system
15:46ReadRead: supplier, invoice number, dates, 1 line and VATThe system
9 Jul
15:46CheckedChecked: not a duplicate; bank details match the supplier recordThe system
15:46CheckedChecked: not a duplicate; bank details match the supplier recordThe system
9 Jul
15:47CodedCoded to 422 Repairs and maintenance, cost centre BLD (from the last 24 invoices from this supplier)The system
15:47CodedCoded to 422 Repairs and maintenance, cost centre BLD (from the last 24 invoices from this supplier)The system
9 Jul
15:47RoutedSent to Martin Hale (budget holder, Wrenmoor House)The system
15:47RoutedSent to Martin Hale (budget holder, Wrenmoor House)The system
13 Jul
09:00ReminderReminder sent to Martin HaleThe system
09:00ReminderReminder sent to Martin HaleThe system
13 Jul
10:05ApprovedApproved by Martin HaleMartin
10:05ApprovedApproved by Martin HaleMartin
13 Jul
10:06PostedPosted to XeroThe system
10:06PostedPosted to XeroThe system
31 Jul
09:08Payment runAdded to payment run PR-HLD-0731 (due 7 Aug)Joanne
09:08Payment runAdded to payment run PR-HLD-0731 (due 7 Aug)Joanne
31 Jul
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-HLD-0731The system
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-HLD-0731The system
Approval route
Up to £1,000, including VAT: Budget holder
- CapturedAutomaticCaptured from the AP mailbox, Thu 9 Jul 15:45
- Read and checkedAutomaticSupplier, invoice number, dates, 1 line and VAT. Not a duplicate; bank details match the supplier record
- CodedAutomatic422 Repairs and maintenance, cost centre BLD (from the last 24 invoices from this supplier)
- Budget holderMartin HaleApproved by Martin Hale, 13 Jul 10:05
- Posted to XeroAutomatic13 Jul 10:06, July 2026
- PaidFernlea BankFri 31 Jul 14:00, run PR-HLD-0731
Approval trail
9 Jul 15:47Sent to Martin Hale (budget holder, Wrenmoor House)
13 Jul 09:00Reminder sent to Martin Hale
13 Jul 10:05Approved by Martin Hale
Reminders at 2 and 4 working days; escalated to the Group FD at 5. Anyone higher on the route can approve in place of a lower step. The audit trail records who approved and for whom.
Payment
Payment runs →DueFri 7 Aug 2026
Terms30 days
Pay toaccount ending 4922
FromFernlea Bank, Holdings account ending 2290
Paid Fri 31 Jul at 14:00 by Faster Payment, run PR-HLD-0731.
Supplier
Supplier page →Hartwell Building Services
Building maintenance · Derby
ContactLisa Cartwright
Phone on file01632 960 366
SuppliesTrading, Holdings
Bank detailsending 4922, since 22 Nov 2021
Other invoices from them to Holdings
29 SepHBS-6545Awaiting approval£2,340.0011 AugHBS-6495Paid£1,142.40