Supplier invoice · Wrenmoor Services Ltd QuickBooks
Sallowby Water Hygiene Ltd INV-05115
PaidAP-24378
Dated Thu 20 Aug 2026, received on Thu 20 Aug at 11:41 from the AP mailbox. Due Thu 3 Sep (14 days). Booked in August 2026.
Total
£2,068.80
net £1,724.00 + VAT £344.80
Due
3 Sep
29 days ago
The document
As the supplier sent it, from the AP mailbox
SWSallowby Water Hygiene LtdBuxton · 01632 960 450
VAT invoice
Invoice toWrenmoor Services Ltd, Wrenmoor House, Calvert Way, Derby DE24 · VAT GB 318 4519 08
| Description | Qty | Unit | Net |
|---|---|---|---|
| Legionella sampling and certificates, Westfield Infant School5100 Subcontractors · PPM | 1 | £1,724.00 | £1,724.00 |
Net£1,724.00VAT at 20%£344.80Total£2,068.80
Please pay to account ending 9950. Terms: 14 days.
Lines and coding
1 line, coding suggested from the last 25 invoices from this supplier| Line | Qty | Unit | Net | Account | Cost centre |
|---|---|---|---|---|---|
| Legionella sampling and certificates, Westfield Infant School | 1 | £1,724.00 | £1,724.00 | 5100 Subcontractors | PPM Planned maintenanceholder Mark Ellison |
VAT at 20%£344.80Total£2,068.80
No purchase order
Water hygiene testing is not bought on purchase orders. It goes on the approval route: £1,000.01 to £10,000 including VAT, so budget holder, then the Group FD.
Ledger postings
QuickBooks stays the books of record for Services; this is what was posted there
Posted to QuickBooks on Fri 21 Aug at 13:05, in August 2026.
| Account | Debit | Credit |
|---|---|---|
| 5100 Subcontractors | £1,724.00 | |
| 2200 VAT control | £344.80 | |
| 2100 Accounts payable | £2,068.80 | |
| Total | £2,068.80 | £2,068.80 |
Paid in run PR-SRV-0828 (GL-01140, Fri 28 Aug): 23 payments, £32,853.98, of which this invoice £2,068.80. The run debited 2100 Accounts payable, 2140 Intercompany: Wrenmoor Trading Ltd and credited 1200 Fernlea Bank current account.
Audit log
11 events, by the system and by people20 Aug
11:41CapturedCaptured from the AP mailboxThe system
11:41CapturedCaptured from the AP mailboxThe system
20 Aug
11:42ReadRead: supplier, invoice number, dates, 1 line and VATThe system
11:42ReadRead: supplier, invoice number, dates, 1 line and VATThe system
20 Aug
11:42CheckedChecked: not a duplicate; bank details match the supplier recordThe system
11:42CheckedChecked: not a duplicate; bank details match the supplier recordThe system
20 Aug
11:43CodedCoded to 5100 Subcontractors, cost centre PPM (from the last 25 invoices from this supplier)The system
11:43CodedCoded to 5100 Subcontractors, cost centre PPM (from the last 25 invoices from this supplier)The system
20 Aug
11:43RoutedSent to Mark Ellison (budget holder, Planned maintenance)The system
11:43RoutedSent to Mark Ellison (budget holder, Planned maintenance)The system
20 Aug
13:58ApprovedApproved by Mark EllisonMark
13:58ApprovedApproved by Mark EllisonMark
20 Aug
13:59RoutedSent to Claire Ashworth (group fd)The system
13:59RoutedSent to Claire Ashworth (group fd)The system
21 Aug
13:04ApprovedApproved by Claire AshworthClaire
13:04ApprovedApproved by Claire AshworthClaire
21 Aug
13:05PostedPosted to QuickBooksThe system
13:05PostedPosted to QuickBooksThe system
28 Aug
09:12Payment runAdded to payment run PR-SRV-0828 (due 3 Sep)Liam
09:12Payment runAdded to payment run PR-SRV-0828 (due 3 Sep)Liam
28 Aug
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-SRV-0828The system
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-SRV-0828The system
Approval route
£1,000.01 to £10,000, including VAT: Budget holder, then Group FD
- CapturedAutomaticCaptured from the AP mailbox, Thu 20 Aug 11:41
- Read and checkedAutomaticSupplier, invoice number, dates, 1 line and VAT. Not a duplicate; bank details match the supplier record
- CodedAutomatic5100 Subcontractors, cost centre PPM (from the last 25 invoices from this supplier)
- Budget holderMark EllisonApproved by Mark Ellison, 20 Aug 13:58
- Group FDClaire AshworthApproved by Claire Ashworth, 21 Aug 13:04
- Posted to QuickBooksAutomatic21 Aug 13:05, August 2026
- PaidFernlea BankFri 28 Aug 14:00, run PR-SRV-0828
Approval trail
20 Aug 11:43Sent to Mark Ellison (budget holder, Planned maintenance)
20 Aug 13:58Approved by Mark Ellison
20 Aug 13:59Sent to Claire Ashworth (group fd)
21 Aug 13:04Approved by Claire Ashworth
Reminders at 2 and 4 working days; escalated to the Group FD at 5. Anyone higher on the route can approve in place of a lower step. The audit trail records who approved and for whom.
Payment
Payment runs →DueThu 3 Sep 2026
Terms14 days
Pay toaccount ending 9950
FromFernlea Bank, Services account ending 5528
Paid Fri 28 Aug at 14:00 by Faster Payment, run PR-SRV-0828.
Supplier
Supplier page →Sallowby Water Hygiene Ltd
Water hygiene testing · Buxton
ContactLouise Whitehead
Phone on file01632 960 450
SuppliesServices
Bank detailsending 9950, since 9 Jul 2020
Other invoices from them to Services
25 SepINV-05126Awaiting approval£648.001 JulINV-05106Paid£1,646.40