Supplier invoice · Wrenmoor Services Ltd QuickBooks
Swanbeck Uniforms 2026/1802
PaidAP-24080
Dated Fri 10 Jul 2026, received on Fri 10 Jul at 17:15 from the AP mailbox. Due Sun 9 Aug (30 days). Booked in July 2026.
Total
£729.25
net £607.71 + VAT £121.54
Due
9 Aug
54 days ago
The document
As the supplier sent it, from the AP mailbox
SUSwanbeck UniformsAlfreton · 01632 960 793
VAT invoice
Invoice toWrenmoor Services Ltd, Wrenmoor House, Calvert Way, Derby DE24 · VAT GB 318 4519 08
| Description | Qty | Unit | Net |
|---|---|---|---|
| Engineer uniforms5400 Tools and consumables · PPM | 1 | £607.71 | £607.71 |
Net£607.71VAT at 20%£121.54Total£729.25
Please pay to account ending 1981. Terms: 30 days.
Lines and coding
1 line, coding suggested from the last 7 invoices from this supplier| Line | Qty | Unit | Net | Account | Cost centre |
|---|---|---|---|---|---|
| Engineer uniforms | 1 | £607.71 | £607.71 | 5400 Tools and consumables | PPM Planned maintenanceholder Mark Ellison |
VAT at 20%£121.54Total£729.25
No purchase order
Uniforms is not bought on purchase orders. It goes on the approval route: up to £1,000 including VAT, so budget holder.
Ledger postings
QuickBooks stays the books of record for Services; this is what was posted there
Posted to QuickBooks on Mon 13 Jul at 16:57, in July 2026.
| Account | Debit | Credit |
|---|---|---|
| 5400 Tools and consumables | £607.71 | |
| 2200 VAT control | £121.54 | |
| 2100 Accounts payable | £729.25 | |
| Total | £729.25 | £729.25 |
Paid in run PR-SRV-0807 (GL-01127, Fri 7 Aug): 20 payments, £65,547.07, of which this invoice £729.25. The run debited 2100 Accounts payable, 2140 Intercompany: Wrenmoor Trading Ltd, 2130 Intercompany: Wrenmoor Holdings Ltd and credited 1200 Fernlea Bank current account.
Audit log
9 events, by the system and by people10 Jul
17:15CapturedCaptured from the AP mailboxThe system
17:15CapturedCaptured from the AP mailboxThe system
10 Jul
17:16ReadRead: supplier, invoice number, dates, 1 line and VATThe system
17:16ReadRead: supplier, invoice number, dates, 1 line and VATThe system
10 Jul
17:16CheckedChecked: not a duplicate; bank details match the supplier recordThe system
17:16CheckedChecked: not a duplicate; bank details match the supplier recordThe system
10 Jul
17:17CodedCoded to 5400 Tools and consumables, cost centre PPM (from the last 7 invoices from this supplier)The system
17:17CodedCoded to 5400 Tools and consumables, cost centre PPM (from the last 7 invoices from this supplier)The system
10 Jul
17:17RoutedSent to Mark Ellison (budget holder, Planned maintenance)The system
17:17RoutedSent to Mark Ellison (budget holder, Planned maintenance)The system
13 Jul
16:56ApprovedApproved by Mark EllisonMark
16:56ApprovedApproved by Mark EllisonMark
13 Jul
16:57PostedPosted to QuickBooksThe system
16:57PostedPosted to QuickBooksThe system
7 Aug
09:12Payment runAdded to payment run PR-SRV-0807 (due 9 Aug)Liam
09:12Payment runAdded to payment run PR-SRV-0807 (due 9 Aug)Liam
7 Aug
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-SRV-0807The system
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-SRV-0807The system
Approval route
Up to £1,000, including VAT: Budget holder
- CapturedAutomaticCaptured from the AP mailbox, Fri 10 Jul 17:15
- Read and checkedAutomaticSupplier, invoice number, dates, 1 line and VAT. Not a duplicate; bank details match the supplier record
- CodedAutomatic5400 Tools and consumables, cost centre PPM (from the last 7 invoices from this supplier)
- Budget holderMark EllisonApproved by Mark Ellison, 13 Jul 16:56
- Posted to QuickBooksAutomatic13 Jul 16:57, July 2026
- PaidFernlea BankFri 7 Aug 14:00, run PR-SRV-0807
Approval trail
10 Jul 17:17Sent to Mark Ellison (budget holder, Planned maintenance)
13 Jul 16:56Approved by Mark Ellison
Reminders at 2 and 4 working days; escalated to the Group FD at 5. Anyone higher on the route can approve in place of a lower step. The audit trail records who approved and for whom.
Payment
Payment runs →DueSun 9 Aug 2026
Terms30 days
Pay toaccount ending 1981
FromFernlea Bank, Services account ending 5528
Paid Fri 7 Aug at 14:00 by Faster Payment, run PR-SRV-0807.
Supplier
Supplier page →Swanbeck Uniforms
Uniforms · Alfreton
ContactKaren Oldham
Phone on file01632 960 793
SuppliesServices
Bank detailsending 1981, since 8 Oct 2021