Supplier invoice · Wrenmoor Holdings Ltd Xero
Springholt Coolers Ltd 15791
PaidAP-24104
Dated Wed 15 Jul 2026, received on Wed 15 Jul at 06:21 by post (scanned). Due Fri 14 Aug (30 days). Booked in July 2026.
Total
£168.00
net £140.00 + VAT £28.00
Due
14 Aug
49 days ago
The document
As the supplier sent it, by post (scanned)
SCSpringholt Coolers LtdLeicester · 0116 496 0569
VAT invoice
Invoice toWrenmoor Holdings Ltd, Wrenmoor House, Calvert Way, Derby DE24 · VAT GB 318 4471 26
| Description | Qty | Unit | Net |
|---|---|---|---|
| Water cooler rental and bottles, July 2026429 General expenses · BLD | 1 | £140.00 | £140.00 |
Net£140.00VAT at 20%£28.00Total£168.00
Please pay to account ending 9573. Terms: 30 days.
Lines and coding
1 line, coding suggested from the last 20 invoices from this supplier| Line | Qty | Unit | Net | Account | Cost centre |
|---|---|---|---|---|---|
| Water cooler rental and bottles, July 2026 | 1 | £140.00 | £140.00 | 429 General expenses | BLD Wrenmoor Householder Martin Hale |
VAT at 20%£28.00Total£168.00
No purchase order
Water coolers is not bought on purchase orders. It goes on the approval route: up to £1,000 including VAT, so budget holder.
Ledger postings
Xero stays the books of record for Holdings; this is what was posted there
Posted to Xero on Thu 16 Jul at 15:50, in July 2026.
| Account | Debit | Credit |
|---|---|---|
| 429 General expenses | £140.00 | |
| 820 VAT | £28.00 | |
| 800 Accounts payable | £168.00 | |
| Total | £168.00 | £168.00 |
Paid in run PR-HLD-0807 (GL-01124, Fri 7 Aug): 4 payments, £22,971.13, of which this invoice £168.00. The run debited 800 Accounts payable and credited 090 Fernlea Bank current account.
Audit log
9 events, by the system and by people15 Jul
06:21CapturedScanned from the post by Joanne and capturedJoanne
06:21CapturedScanned from the post by Joanne and capturedJoanne
15 Jul
06:22ReadRead: supplier, invoice number, dates, 1 line and VATThe system
06:22ReadRead: supplier, invoice number, dates, 1 line and VATThe system
15 Jul
06:22CheckedChecked: not a duplicate; bank details match the supplier recordThe system
06:22CheckedChecked: not a duplicate; bank details match the supplier recordThe system
15 Jul
06:23CodedCoded to 429 General expenses, cost centre BLD (from the last 20 invoices from this supplier)The system
06:23CodedCoded to 429 General expenses, cost centre BLD (from the last 20 invoices from this supplier)The system
15 Jul
06:23RoutedSent to Martin Hale (budget holder, Wrenmoor House)The system
06:23RoutedSent to Martin Hale (budget holder, Wrenmoor House)The system
16 Jul
15:49ApprovedApproved by Martin HaleMartin
15:49ApprovedApproved by Martin HaleMartin
16 Jul
15:50PostedPosted to XeroThe system
15:50PostedPosted to XeroThe system
7 Aug
09:08Payment runAdded to payment run PR-HLD-0807 (due 14 Aug)Joanne
09:08Payment runAdded to payment run PR-HLD-0807 (due 14 Aug)Joanne
7 Aug
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-HLD-0807The system
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-HLD-0807The system
Approval route
Up to £1,000, including VAT: Budget holder
- CapturedJoanneScanned from the post by Joanne and captured, Wed 15 Jul 06:21
- Read and checkedAutomaticSupplier, invoice number, dates, 1 line and VAT. Not a duplicate; bank details match the supplier record
- CodedAutomatic429 General expenses, cost centre BLD (from the last 20 invoices from this supplier)
- Budget holderMartin HaleApproved by Martin Hale, 16 Jul 15:49
- Posted to XeroAutomatic16 Jul 15:50, July 2026
- PaidFernlea BankFri 7 Aug 14:00, run PR-HLD-0807
Approval trail
15 Jul 06:23Sent to Martin Hale (budget holder, Wrenmoor House)
16 Jul 15:49Approved by Martin Hale
Reminders at 2 and 4 working days; escalated to the Group FD at 5. Anyone higher on the route can approve in place of a lower step. The audit trail records who approved and for whom.
Payment
Payment runs →DueFri 14 Aug 2026
Terms30 days
Pay toaccount ending 9573
FromFernlea Bank, Holdings account ending 2290
Paid Fri 7 Aug at 14:00 by Faster Payment, run PR-HLD-0807.
Supplier
Supplier page →Springholt Coolers Ltd
Water coolers · Leicester
ContactJoanne Whitehead
Phone on file0116 496 0569
SuppliesHoldings
Bank detailsending 9573, since 9 Nov 2023
Other invoices from them to Holdings
2 Oct15829Captured£168.0015 Sep15821Approved£168.0015 Aug15805Paid£168.00