Supplier invoice · Wrenmoor Holdings Ltd Xero
Springholt Coolers Ltd 15805
PaidAP-24341
Dated Sat 15 Aug 2026, received on Sat 15 Aug at 07:13 from the AP mailbox. Due Mon 14 Sep (30 days). Booked in August 2026.
Total
£168.00
net £140.00 + VAT £28.00
Due
14 Sep
18 days ago
The document
As the supplier sent it, from the AP mailbox
SCSpringholt Coolers LtdLeicester · 0116 496 0569
VAT invoice
Invoice toWrenmoor Holdings Ltd, Wrenmoor House, Calvert Way, Derby DE24 · VAT GB 318 4471 26
| Description | Qty | Unit | Net |
|---|---|---|---|
| Water cooler rental and bottles, August 2026429 General expenses · BLD | 1 | £140.00 | £140.00 |
Net£140.00VAT at 20%£28.00Total£168.00
Please pay to account ending 9573. Terms: 30 days.
Lines and coding
1 line, coding suggested from the last 6 invoices from this supplier| Line | Qty | Unit | Net | Account | Cost centre |
|---|---|---|---|---|---|
| Water cooler rental and bottles, August 2026 | 1 | £140.00 | £140.00 | 429 General expenses | BLD Wrenmoor Householder Martin Hale |
VAT at 20%£28.00Total£168.00
No purchase order
Water coolers is not bought on purchase orders. It goes on the approval route: up to £1,000 including VAT, so budget holder.
Ledger postings
Xero stays the books of record for Holdings; this is what was posted there
Posted to Xero on Mon 17 Aug at 09:19, in August 2026.
| Account | Debit | Credit |
|---|---|---|
| 429 General expenses | £140.00 | |
| 820 VAT | £28.00 | |
| 800 Accounts payable | £168.00 | |
| Total | £168.00 | £168.00 |
Paid in run PR-HLD-0911 (GL-01146, Fri 11 Sep): 4 payments, £13,236.00, of which this invoice £168.00. The run debited 800 Accounts payable and credited 090 Fernlea Bank current account.
Audit log
9 events, by the system and by people15 Aug
07:13CapturedCaptured from the AP mailboxThe system
07:13CapturedCaptured from the AP mailboxThe system
15 Aug
07:14ReadRead: supplier, invoice number, dates, 1 line and VATThe system
07:14ReadRead: supplier, invoice number, dates, 1 line and VATThe system
15 Aug
07:14CheckedChecked: not a duplicate; bank details match the supplier recordThe system
07:14CheckedChecked: not a duplicate; bank details match the supplier recordThe system
15 Aug
07:15CodedCoded to 429 General expenses, cost centre BLD (from the last 6 invoices from this supplier)The system
07:15CodedCoded to 429 General expenses, cost centre BLD (from the last 6 invoices from this supplier)The system
15 Aug
07:15RoutedSent to Martin Hale (budget holder, Wrenmoor House)The system
07:15RoutedSent to Martin Hale (budget holder, Wrenmoor House)The system
17 Aug
09:18ApprovedApproved by Martin HaleMartin
09:18ApprovedApproved by Martin HaleMartin
17 Aug
09:19PostedPosted to XeroThe system
09:19PostedPosted to XeroThe system
11 Sep
09:08Payment runAdded to payment run PR-HLD-0911 (due 14 Sep)Joanne
09:08Payment runAdded to payment run PR-HLD-0911 (due 14 Sep)Joanne
11 Sep
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-HLD-0911The system
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-HLD-0911The system
Approval route
Up to £1,000, including VAT: Budget holder
- CapturedAutomaticCaptured from the AP mailbox, Sat 15 Aug 07:13
- Read and checkedAutomaticSupplier, invoice number, dates, 1 line and VAT. Not a duplicate; bank details match the supplier record
- CodedAutomatic429 General expenses, cost centre BLD (from the last 6 invoices from this supplier)
- Budget holderMartin HaleApproved by Martin Hale, 17 Aug 09:18
- Posted to XeroAutomatic17 Aug 09:19, August 2026
- PaidFernlea BankFri 11 Sep 14:00, run PR-HLD-0911
Approval trail
15 Aug 07:15Sent to Martin Hale (budget holder, Wrenmoor House)
17 Aug 09:18Approved by Martin Hale
Reminders at 2 and 4 working days; escalated to the Group FD at 5. Anyone higher on the route can approve in place of a lower step. The audit trail records who approved and for whom.
Payment
Payment runs →DueMon 14 Sep 2026
Terms30 days
Pay toaccount ending 9573
FromFernlea Bank, Holdings account ending 2290
Paid Fri 11 Sep at 14:00 by Faster Payment, run PR-HLD-0911.
Supplier
Supplier page →Springholt Coolers Ltd
Water coolers · Leicester
ContactJoanne Whitehead
Phone on file0116 496 0569
SuppliesHoldings
Bank detailsending 9573, since 9 Nov 2023
Other invoices from them to Holdings
2 Oct15829Captured£168.0015 Sep15821Approved£168.0015 Jul15791Paid£168.00