Supplier invoice · Wrenmoor Services Ltd QuickBooks

Coldwell Controls Ltd 13276

PaidAP-24147

Dated Mon 20 Jul 2026, received on Mon 20 Jul at 16:36 from the AP mailbox. Due Mon 31 Aug (30 days end of month). Booked in July 2026.

Total

£1,628.36

net £1,356.97 + VAT £271.39

Due

31 Aug

32 days ago

The document

As the supplier sent it, from the AP mailbox

CCColdwell Controls LtdNottingham · 0115 496 0114

VAT invoiceNo.13276Date20 Jul 2026Due31 Aug 2026Your orderPO-S-2411

Invoice toWrenmoor Services Ltd, Wrenmoor House, Calvert Way, Derby DE24 · VAT GB 318 4519 08

Description	Qty	Unit	Net
Wireless thermostat receiver5000 Parts and materials · REA	8	£48.38	£387.04
BMS controller module5000 Parts and materials · REA	1	£573.48	£573.48
Frost thermostat5000 Parts and materials · REA	15	£26.43	£396.45

Net£1,356.97VAT at 20%£271.39Total£1,628.36

Please pay to account ending 7838. Terms: 30 days end of month.

Lines and coding

3 lines, coding suggested from the last 24 invoices from this supplier

Line	Qty	Unit	Net	Account	Cost centre
Wireless thermostat receiver	8	£48.38	£387.04	5000 Parts and materials	REA Reactive repairsholder Mark Ellison
BMS controller module	1	£573.48	£573.48	5000 Parts and materials	REA Reactive repairsholder Mark Ellison
Frost thermostat	15	£26.43	£396.45	5000 Parts and materials	REA Reactive repairsholder Mark Ellison

VAT at 20%£271.39Total£1,628.36

Order, delivery and invoice

Within 2% or £25 of the purchase order, whichever is less

matched

Purchase orderPO-S-2411raised Fri 10 Jul by Mark Ellison£1,356.97 net

DeliveryGRN-S-3111booked in Fri 17 Jul 12:12Chris Haddon

This invoice13276dated Mon 20 Jul£1,356.97 net

Item	Ordered	Delivered	Invoiced	Result
Wireless thermostat receiver	8at £48.38	8	8at £48.38	agrees
BMS controller module	1at £573.48	1	1at £573.48	agrees
Frost thermostat	15at £26.43	15	15at £26.43	agrees

Ledger postings

QuickBooks stays the books of record for Services; this is what was posted there

posted GL-00508

Posted to QuickBooks on Mon 20 Jul at 16:40, in July 2026.

Account	Debit	Credit
5000 Parts and materials	£1,356.97
2200 VAT control	£271.39
2100 Accounts payable		£1,628.36
Total	£1,628.36	£1,628.36

Paid in run PR-SRV-0828 (GL-01140, Fri 28 Aug): 23 payments, £32,853.98, of which this invoice £1,628.36. The run debited 2100 Accounts payable, 2140 Intercompany: Wrenmoor Trading Ltd and credited 1200 Fernlea Bank current account.

Audit log

9 events, by the system and by people

20 Jul
16:36CapturedCaptured from the AP mailboxThe system

20 Jul
16:37ReadRead: supplier, invoice number, dates, 3 lines and VATThe system

20 Jul
16:37CheckedChecked: not a duplicate; bank details match the supplier recordThe system

20 Jul
16:38CodedCoded to 5000 Parts and materials, cost centre REA (from the last 24 invoices from this supplier)The system

20 Jul
16:39MatchedMatched to PO-S-2411 and delivery GRN-S-3111: prices and quantities agreeThe system

20 Jul
16:39ApprovedApproved by the match (PO-S-2411 approved by Mark Ellison on 10 Jul)The system

20 Jul
16:40PostedPosted to QuickBooksThe system

28 Aug
09:12Payment runAdded to payment run PR-SRV-0828 (due 31 Aug)Liam

28 Aug
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-SRV-0828The system

Approval route

Approved by the three-way match

Approvals →

CapturedAutomaticCaptured from the AP mailbox, Mon 20 Jul 16:36
Read and checkedAutomaticSupplier, invoice number, dates, 3 lines and VAT. Not a duplicate; bank details match the supplier record
CodedAutomatic5000 Parts and materials, cost centre REA (from the last 24 invoices from this supplier)
Matched to the order and deliveryAutomaticMatched to PO-S-2411 and delivery GRN-S-3111: prices and quantities agree
Approved by the matchAutomatic(PO-S-2411 approved by Mark Ellison on 10 Jul)
Posted to QuickBooksAutomatic20 Jul 16:40, July 2026
PaidFernlea BankFri 28 Aug 14:00, run PR-SRV-0828