Supplier invoice · Wrenmoor Services Ltd QuickBooks
Coldwell Controls Ltd 13314
PaidAP-24438
Dated Fri 28 Aug 2026, received on Mon 31 Aug at 16:42 from the AP mailbox. Due Wed 30 Sep (30 days end of month). Booked in August 2026.
Total
£1,241.81
net £1,034.84 + VAT £206.97
Due
30 Sep
2 days ago
The document
As the supplier sent it, from the AP mailbox
CCColdwell Controls LtdNottingham · 0115 496 0114
VAT invoice
Invoice toWrenmoor Services Ltd, Wrenmoor House, Calvert Way, Derby DE24 · VAT GB 318 4519 08
| Description | Qty | Unit | Net |
|---|---|---|---|
| Frost thermostat5000 Parts and materials · REA | 10 | £26.43 | £264.30 |
| Wireless thermostat receiver5000 Parts and materials · REA | 5 | £48.38 | £241.90 |
| Seven-day time clock5000 Parts and materials · REA | 8 | £33.75 | £270.00 |
| Programmable room thermostat5000 Parts and materials · REA | 4 | £64.66 | £258.64 |
Net£1,034.84VAT at 20%£206.97Total£1,241.81
Please pay to account ending 7838. Terms: 30 days end of month.
Lines and coding
4 lines, coding suggested from the last 26 invoices from this supplier| Line | Qty | Unit | Net | Account | Cost centre |
|---|---|---|---|---|---|
| Frost thermostat | 10 | £26.43 | £264.30 | 5000 Parts and materials | REA Reactive repairsholder Mark Ellison |
| Wireless thermostat receiver | 5 | £48.38 | £241.90 | 5000 Parts and materials | REA Reactive repairsholder Mark Ellison |
| Seven-day time clock | 8 | £33.75 | £270.00 | 5000 Parts and materials | REA Reactive repairsholder Mark Ellison |
| Programmable room thermostat | 4 | £64.66 | £258.64 | 5000 Parts and materials | REA Reactive repairsholder Mark Ellison |
VAT at 20%£206.97Total£1,241.81
Order, delivery and invoice
Within 2% or £25 of the purchase order, whichever is less
Purchase orderPO-S-2427raised Fri 21 Aug by Mark Ellison£1,034.84 net
DeliveryGRN-S-3126booked in Thu 27 Aug 08:16Chris Haddon
This invoice13314dated Fri 28 Aug£1,034.84 net
| Item | Ordered | Delivered | Invoiced | Result |
|---|---|---|---|---|
| Frost thermostat | 10at £26.43 | 10 | 10at £26.43 | agrees |
| Wireless thermostat receiver | 5at £48.38 | 5 | 5at £48.38 | agrees |
| Seven-day time clock | 8at £33.75 | 8 | 8at £33.75 | agrees |
| Programmable room thermostat | 4at £64.66 | 4 | 4at £64.66 | agrees |
Ledger postings
QuickBooks stays the books of record for Services; this is what was posted there
Posted to QuickBooks on Mon 31 Aug at 16:46, in August 2026.
| Account | Debit | Credit |
|---|---|---|
| 5000 Parts and materials | £1,034.84 | |
| 2200 VAT control | £206.97 | |
| 2100 Accounts payable | £1,241.81 | |
| Total | £1,241.81 | £1,241.81 |
Paid in run PR-SRV-0925 (GL-01158, Fri 25 Sep): 26 payments, £31,157.94, of which this invoice £1,241.81. The run debited 2100 Accounts payable, 2140 Intercompany: Wrenmoor Trading Ltd and credited 1200 Fernlea Bank current account.
Audit log
9 events, by the system and by people31 Aug
16:42CapturedCaptured from the AP mailboxThe system
16:42CapturedCaptured from the AP mailboxThe system
31 Aug
16:43ReadRead: supplier, invoice number, dates, 4 lines and VATThe system
16:43ReadRead: supplier, invoice number, dates, 4 lines and VATThe system
31 Aug
16:43CheckedChecked: not a duplicate; bank details match the supplier recordThe system
16:43CheckedChecked: not a duplicate; bank details match the supplier recordThe system
31 Aug
16:44CodedCoded to 5000 Parts and materials, cost centre REA (from the last 26 invoices from this supplier)The system
16:44CodedCoded to 5000 Parts and materials, cost centre REA (from the last 26 invoices from this supplier)The system
31 Aug
16:45MatchedMatched to PO-S-2427 and delivery GRN-S-3126: prices and quantities agreeThe system
16:45MatchedMatched to PO-S-2427 and delivery GRN-S-3126: prices and quantities agreeThe system
31 Aug
16:45ApprovedApproved by the match (PO-S-2427 approved by Mark Ellison on 21 Aug)The system
16:45ApprovedApproved by the match (PO-S-2427 approved by Mark Ellison on 21 Aug)The system
31 Aug
16:46PostedPosted to QuickBooksThe system
16:46PostedPosted to QuickBooksThe system
25 Sep
09:12Payment runAdded to payment run PR-SRV-0925 (due 30 Sep)Liam
09:12Payment runAdded to payment run PR-SRV-0925 (due 30 Sep)Liam
25 Sep
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-SRV-0925The system
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-SRV-0925The system
Approval route
Approved by the three-way match
- CapturedAutomaticCaptured from the AP mailbox, Mon 31 Aug 16:42
- Read and checkedAutomaticSupplier, invoice number, dates, 4 lines and VAT. Not a duplicate; bank details match the supplier record
- CodedAutomatic5000 Parts and materials, cost centre REA (from the last 26 invoices from this supplier)
- Matched to the order and deliveryAutomaticMatched to PO-S-2427 and delivery GRN-S-3126: prices and quantities agree
- Approved by the matchAutomatic(PO-S-2427 approved by Mark Ellison on 21 Aug)
- Posted to QuickBooksAutomatic31 Aug 16:46, August 2026
- PaidFernlea BankFri 25 Sep 14:00, run PR-SRV-0925
Approval trail
31 Aug 16:45Approved by the match (PO-S-2427 approved by Mark Ellison on 21 Aug)
Payment
Payment runs →DueWed 30 Sep 2026
Terms30 days end of month
Pay toaccount ending 7838
FromFernlea Bank, Services account ending 5528
Paid Fri 25 Sep at 14:00 by Faster Payment, run PR-SRV-0925.
Supplier
Supplier page →Coldwell Controls Ltd
Controls · Nottingham
ContactWayne Ashby
Phone on file0115 496 0114
SuppliesTrading, Services
Bank detailsending 7838, since 16 Apr 2020
Other invoices from them to Services
25 Sep13338Approved£1,103.063 Sep13318Approved£1,451.404 Sep13327Approved£1,490.6514 Aug13305Paid£895.7914 Aug13302Paid£1,660.97