Supplier invoice · Wrenmoor Trading Ltd Sage
Rowan Fleet Fuel Cards SI-212417
PaidAP-24252
Dated Mon 3 Aug 2026, received on Tue 4 Aug at 11:01 from the supplier portal. Due Mon 17 Aug (14 days). Booked in August 2026.
Total
£693.28
net £577.73 + VAT £115.55
Due
17 Aug
46 days ago
The document
As the supplier sent it, from the supplier portal
RFRowan Fleet Fuel CardsLeicester · 0116 496 0282
VAT invoice
Invoice toWrenmoor Trading Ltd, Wrenmoor House, Calvert Way, Derby DE24 · VAT GB 318 4502 61
| Description | Qty | Unit | Net |
|---|---|---|---|
| Fuel card transactions, 4 delivery vans, week ending 2 Aug 20267300 Fuel cards · FLT | 1 | £577.73 | £577.73 |
Net£577.73VAT at 20%£115.55Total£693.28
Please pay to account ending 8894. Terms: 14 days.
Lines and coding
1 line, coding suggested from the last 12 invoices from this supplier| Line | Qty | Unit | Net | Account | Cost centre |
|---|---|---|---|---|---|
| Fuel card transactions, 4 delivery vans, week ending 2 Aug 2026 | 1 | £577.73 | £577.73 | 7300 Fuel cards | FLT Delivery fleetholder Gareth Lomas |
VAT at 20%£115.55Total£693.28
No purchase order
Fuel cards is not bought on purchase orders. It goes on the approval route: up to £1,000 including VAT, so budget holder.
Ledger postings
Sage stays the books of record for Trading; this is what was posted there
Posted to Sage on Fri 7 Aug at 08:50, in August 2026.
| Account | Debit | Credit |
|---|---|---|
| 7300 Fuel cards | £577.73 | |
| 2201 Purchase tax control account | £115.55 | |
| 2100 Creditors control account | £693.28 | |
| Total | £693.28 | £693.28 |
Paid in run PR-TRD-0814 (GL-01131, Fri 14 Aug): 7 payments, £8,705.49, of which this invoice £693.28. The run debited 2100 Creditors control account and credited 1200 Fernlea Bank current account.
Audit log
10 events, by the system and by people4 Aug
11:01CapturedDownloaded from the supplier portalThe system
11:01CapturedDownloaded from the supplier portalThe system
4 Aug
11:02ReadRead: supplier, invoice number, dates, 1 line and VATThe system
11:02ReadRead: supplier, invoice number, dates, 1 line and VATThe system
4 Aug
11:02CheckedChecked: not a duplicate; bank details match the supplier recordThe system
11:02CheckedChecked: not a duplicate; bank details match the supplier recordThe system
4 Aug
11:03CodedCoded to 7300 Fuel cards, cost centre FLT (from the last 12 invoices from this supplier)The system
11:03CodedCoded to 7300 Fuel cards, cost centre FLT (from the last 12 invoices from this supplier)The system
4 Aug
11:03RoutedSent to Gareth Lomas (budget holder, Delivery fleet)The system
11:03RoutedSent to Gareth Lomas (budget holder, Delivery fleet)The system
6 Aug
09:00ReminderReminder sent to Gareth LomasThe system
09:00ReminderReminder sent to Gareth LomasThe system
7 Aug
08:49ApprovedApproved by Gareth LomasGareth
08:49ApprovedApproved by Gareth LomasGareth
7 Aug
08:50PostedPosted to SageThe system
08:50PostedPosted to SageThe system
14 Aug
09:04Payment runAdded to payment run PR-TRD-0814 (due 17 Aug)Joanne
09:04Payment runAdded to payment run PR-TRD-0814 (due 17 Aug)Joanne
14 Aug
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-TRD-0814The system
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-TRD-0814The system
Approval route
Up to £1,000, including VAT: Budget holder
- CapturedAutomaticDownloaded from the supplier portal, Tue 4 Aug 11:01
- Read and checkedAutomaticSupplier, invoice number, dates, 1 line and VAT. Not a duplicate; bank details match the supplier record
- CodedAutomatic7300 Fuel cards, cost centre FLT (from the last 12 invoices from this supplier)
- Budget holderGareth LomasApproved by Gareth Lomas, 7 Aug 08:49
- Posted to SageAutomatic7 Aug 08:50, August 2026
- PaidFernlea BankFri 14 Aug 14:00, run PR-TRD-0814
Approval trail
4 Aug 11:03Sent to Gareth Lomas (budget holder, Delivery fleet)
6 Aug 09:00Reminder sent to Gareth Lomas
7 Aug 08:49Approved by Gareth Lomas
Reminders at 2 and 4 working days; escalated to the Group FD at 5. Anyone higher on the route can approve in place of a lower step. The audit trail records who approved and for whom.
Payment
Payment runs →DueMon 17 Aug 2026
Terms14 days
Pay toaccount ending 8894
FromFernlea Bank, Trading account ending 6031
Paid Fri 14 Aug at 14:00 by Faster Payment, run PR-TRD-0814.
Supplier
Supplier page →Rowan Fleet Fuel Cards
Fuel cards · Leicester
ContactRob Gilbert
Phone on file0116 496 0282
SuppliesTrading, Services
Bank detailsending 8894, since 22 Jun 2023