Supplier invoice · Wrenmoor Trading Ltd Sage
Rowan Fleet Fuel Cards SI-212525
PaidAP-24568
Dated Mon 14 Sep 2026, received on Tue 15 Sep at 11:55 from the supplier portal. Due Mon 28 Sep (14 days). Booked in September 2026.
Total
£803.86
net £669.88 + VAT £133.98
Due
28 Sep
4 days ago
The document
As the supplier sent it, from the supplier portal
RFRowan Fleet Fuel CardsLeicester · 0116 496 0282
VAT invoice
Invoice toWrenmoor Trading Ltd, Wrenmoor House, Calvert Way, Derby DE24 · VAT GB 318 4502 61
| Description | Qty | Unit | Net |
|---|---|---|---|
| Fuel card transactions, 4 delivery vans, week ending 13 Sep 20267300 Fuel cards · FLT | 1 | £669.88 | £669.88 |
Net£669.88VAT at 20%£133.98Total£803.86
Please pay to account ending 8894. Terms: 14 days.
Lines and coding
1 line, coding suggested from the last 24 invoices from this supplier| Line | Qty | Unit | Net | Account | Cost centre |
|---|---|---|---|---|---|
| Fuel card transactions, 4 delivery vans, week ending 13 Sep 2026 | 1 | £669.88 | £669.88 | 7300 Fuel cards | FLT Delivery fleetholder Gareth Lomas |
VAT at 20%£133.98Total£803.86
No purchase order
Fuel cards is not bought on purchase orders. It goes on the approval route: up to £1,000 including VAT, so budget holder.
Ledger postings
Sage stays the books of record for Trading; this is what was posted there
Posted to Sage on Tue 15 Sep at 13:39, in September 2026.
| Account | Debit | Credit |
|---|---|---|
| 7300 Fuel cards | £669.88 | |
| 2201 Purchase tax control account | £133.98 | |
| 2100 Creditors control account | £803.86 | |
| Total | £803.86 | £803.86 |
Paid in run PR-TRD-0925 (GL-01157, Fri 25 Sep): 89 payments, £480,161.43, of which this invoice £803.86. The run debited 2100 Creditors control account and credited 1200 Fernlea Bank current account.
Audit log
9 events, by the system and by people15 Sep
11:55CapturedDownloaded from the supplier portalThe system
11:55CapturedDownloaded from the supplier portalThe system
15 Sep
11:56ReadRead: supplier, invoice number, dates, 1 line and VATThe system
11:56ReadRead: supplier, invoice number, dates, 1 line and VATThe system
15 Sep
11:56CheckedChecked: not a duplicate; bank details match the supplier recordThe system
11:56CheckedChecked: not a duplicate; bank details match the supplier recordThe system
15 Sep
11:57CodedCoded to 7300 Fuel cards, cost centre FLT (from the last 24 invoices from this supplier)The system
11:57CodedCoded to 7300 Fuel cards, cost centre FLT (from the last 24 invoices from this supplier)The system
15 Sep
11:57RoutedSent to Gareth Lomas (budget holder, Delivery fleet)The system
11:57RoutedSent to Gareth Lomas (budget holder, Delivery fleet)The system
15 Sep
13:38ApprovedApproved by Gareth LomasGareth
13:38ApprovedApproved by Gareth LomasGareth
15 Sep
13:39PostedPosted to SageThe system
13:39PostedPosted to SageThe system
25 Sep
09:04Payment runAdded to payment run PR-TRD-0925 (due 28 Sep)Joanne
09:04Payment runAdded to payment run PR-TRD-0925 (due 28 Sep)Joanne
25 Sep
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-TRD-0925The system
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-TRD-0925The system
Approval route
Up to £1,000, including VAT: Budget holder
- CapturedAutomaticDownloaded from the supplier portal, Tue 15 Sep 11:55
- Read and checkedAutomaticSupplier, invoice number, dates, 1 line and VAT. Not a duplicate; bank details match the supplier record
- CodedAutomatic7300 Fuel cards, cost centre FLT (from the last 24 invoices from this supplier)
- Budget holderGareth LomasApproved by Gareth Lomas, 15 Sep 13:38
- Posted to SageAutomatic15 Sep 13:39, September 2026
- PaidFernlea BankFri 25 Sep 14:00, run PR-TRD-0925
Approval trail
15 Sep 11:57Sent to Gareth Lomas (budget holder, Delivery fleet)
15 Sep 13:38Approved by Gareth Lomas
Reminders at 2 and 4 working days; escalated to the Group FD at 5. Anyone higher on the route can approve in place of a lower step. The audit trail records who approved and for whom.
Payment
Payment runs →DueMon 28 Sep 2026
Terms14 days
Pay toaccount ending 8894
FromFernlea Bank, Trading account ending 6031
Paid Fri 25 Sep at 14:00 by Faster Payment, run PR-TRD-0925.
Supplier
Supplier page →Rowan Fleet Fuel Cards
Fuel cards · Leicester
ContactRob Gilbert
Phone on file0116 496 0282
SuppliesTrading, Services
Bank detailsending 8894, since 22 Jun 2023