Supplier invoice · Wrenmoor Services Ltd QuickBooks
Brookholt Kitchen Extract Cleaning 2026/5346
PaidAP-24016
Dated Thu 2 Jul 2026, received on Thu 2 Jul at 10:17 from the AP mailbox. Due Thu 16 Jul (14 days). Booked in July 2026.
Total
£1,900.80
net £1,584.00 + VAT £316.80
Due
16 Jul
78 days ago
The document
As the supplier sent it, from the AP mailbox
BKBrookholt Kitchen Extract CleaningNottingham · 0115 496 0478
VAT invoice
Invoice toWrenmoor Services Ltd, Wrenmoor House, Calvert Way, Derby DE24 · VAT GB 318 4519 08
| Description | Qty | Unit | Net |
|---|---|---|---|
| Kitchen extract deep clean, Canalside Offices5100 Subcontractors · PPM | 1 | £1,584.00 | £1,584.00 |
Net£1,584.00VAT at 20%£316.80Total£1,900.80
Please pay to account ending 5626. Terms: 14 days.
Lines and coding
1 line, coding suggested from the last 21 invoices from this supplier| Line | Qty | Unit | Net | Account | Cost centre |
|---|---|---|---|---|---|
| Kitchen extract deep clean, Canalside Offices | 1 | £1,584.00 | £1,584.00 | 5100 Subcontractors | PPM Planned maintenanceholder Mark Ellison |
VAT at 20%£316.80Total£1,900.80
No purchase order
Kitchen extract cleaning is not bought on purchase orders. It goes on the approval route: £1,000.01 to £10,000 including VAT, so budget holder, then the Group FD.
Ledger postings
QuickBooks stays the books of record for Services; this is what was posted there
Posted to QuickBooks on Mon 6 Jul at 13:09, in July 2026.
| Account | Debit | Credit |
|---|---|---|
| 5100 Subcontractors | £1,584.00 | |
| 2200 VAT control | £316.80 | |
| 2100 Accounts payable | £1,900.80 | |
| Total | £1,900.80 | £1,900.80 |
Paid in run PR-SRV-0710 (GL-01110, Fri 10 Jul): 8 payments, £57,275.90, of which this invoice £1,900.80. The run debited 2100 Accounts payable, 2130 Intercompany: Wrenmoor Holdings Ltd and credited 1200 Fernlea Bank current account.
Audit log
12 events, by the system and by people2 Jul
10:17CapturedCaptured from the AP mailboxThe system
10:17CapturedCaptured from the AP mailboxThe system
2 Jul
10:18ReadRead: supplier, invoice number, dates, 1 line and VATThe system
10:18ReadRead: supplier, invoice number, dates, 1 line and VATThe system
2 Jul
10:18CheckedChecked: not a duplicate; bank details match the supplier recordThe system
10:18CheckedChecked: not a duplicate; bank details match the supplier recordThe system
2 Jul
10:19CodedCoded to 5100 Subcontractors, cost centre PPM (from the last 21 invoices from this supplier)The system
10:19CodedCoded to 5100 Subcontractors, cost centre PPM (from the last 21 invoices from this supplier)The system
2 Jul
10:19RoutedSent to Mark Ellison (budget holder, Planned maintenance)The system
10:19RoutedSent to Mark Ellison (budget holder, Planned maintenance)The system
6 Jul
09:00ReminderReminder sent to Mark EllisonThe system
09:00ReminderReminder sent to Mark EllisonThe system
6 Jul
09:41ApprovedApproved by Mark EllisonMark
09:41ApprovedApproved by Mark EllisonMark
6 Jul
09:42RoutedSent to Claire Ashworth (group fd)The system
09:42RoutedSent to Claire Ashworth (group fd)The system
6 Jul
13:08ApprovedApproved by Claire AshworthClaire
13:08ApprovedApproved by Claire AshworthClaire
6 Jul
13:09PostedPosted to QuickBooksThe system
13:09PostedPosted to QuickBooksThe system
10 Jul
09:12Payment runAdded to payment run PR-SRV-0710 (due 16 Jul)Liam
09:12Payment runAdded to payment run PR-SRV-0710 (due 16 Jul)Liam
10 Jul
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-SRV-0710The system
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-SRV-0710The system
Approval route
£1,000.01 to £10,000, including VAT: Budget holder, then Group FD
- CapturedAutomaticCaptured from the AP mailbox, Thu 2 Jul 10:17
- Read and checkedAutomaticSupplier, invoice number, dates, 1 line and VAT. Not a duplicate; bank details match the supplier record
- CodedAutomatic5100 Subcontractors, cost centre PPM (from the last 21 invoices from this supplier)
- Budget holderMark EllisonApproved by Mark Ellison, 6 Jul 09:41
- Group FDClaire AshworthApproved by Claire Ashworth, 6 Jul 13:08
- Posted to QuickBooksAutomatic6 Jul 13:09, July 2026
- PaidFernlea BankFri 10 Jul 14:00, run PR-SRV-0710
Approval trail
2 Jul 10:19Sent to Mark Ellison (budget holder, Planned maintenance)
6 Jul 09:00Reminder sent to Mark Ellison
6 Jul 09:41Approved by Mark Ellison
6 Jul 09:42Sent to Claire Ashworth (group fd)
6 Jul 13:08Approved by Claire Ashworth
Reminders at 2 and 4 working days; escalated to the Group FD at 5. Anyone higher on the route can approve in place of a lower step. The audit trail records who approved and for whom.
Payment
Payment runs →DueThu 16 Jul 2026
Terms14 days
Pay toaccount ending 5626
FromFernlea Bank, Services account ending 5528
Paid Fri 10 Jul at 14:00 by Faster Payment, run PR-SRV-0710.
Supplier
Supplier page →Brookholt Kitchen Extract Cleaning
Kitchen extract cleaning · Nottingham
ContactSimon Mellor
Phone on file0115 496 0478
SuppliesServices
Bank detailsending 5626, since 24 Sep 2024
Other invoices from them to Services
21 Sep2026/5354In today’s run£3,558.007 Aug2026/5353Paid£2,676.00