Supplier invoice · Wrenmoor Services Ltd QuickBooks
Brookholt Kitchen Extract Cleaning 2026/5353
PaidAP-24281
Dated Fri 7 Aug 2026, received on Fri 7 Aug at 10:30 from the AP mailbox. Due Fri 21 Aug (14 days). Booked in August 2026.
Total
£2,676.00
net £2,230.00 + VAT £446.00
Due
21 Aug
42 days ago
The document
As the supplier sent it, from the AP mailbox
BKBrookholt Kitchen Extract CleaningNottingham · 0115 496 0478
VAT invoice
Invoice toWrenmoor Services Ltd, Wrenmoor House, Calvert Way, Derby DE24 · VAT GB 318 4519 08
| Description | Qty | Unit | Net |
|---|---|---|---|
| Kitchen extract deep clean, Larkfield Primary School5100 Subcontractors · PPM | 1 | £2,230.00 | £2,230.00 |
Net£2,230.00VAT at 20%£446.00Total£2,676.00
Please pay to account ending 5626. Terms: 14 days.
Lines and coding
1 line, coding suggested from the last 17 invoices from this supplier| Line | Qty | Unit | Net | Account | Cost centre |
|---|---|---|---|---|---|
| Kitchen extract deep clean, Larkfield Primary School | 1 | £2,230.00 | £2,230.00 | 5100 Subcontractors | PPM Planned maintenanceholder Mark Ellison |
VAT at 20%£446.00Total£2,676.00
No purchase order
Kitchen extract cleaning is not bought on purchase orders. It goes on the approval route: £1,000.01 to £10,000 including VAT, so budget holder, then the Group FD.
Ledger postings
QuickBooks stays the books of record for Services; this is what was posted there
Posted to QuickBooks on Tue 11 Aug at 15:21, in August 2026.
| Account | Debit | Credit |
|---|---|---|
| 5100 Subcontractors | £2,230.00 | |
| 2200 VAT control | £446.00 | |
| 2100 Accounts payable | £2,676.00 | |
| Total | £2,676.00 | £2,676.00 |
Paid in run PR-SRV-0814 (GL-01132, Fri 14 Aug): 18 payments, £61,418.80, of which this invoice £2,676.00. The run debited 2100 Accounts payable, 2140 Intercompany: Wrenmoor Trading Ltd and credited 1200 Fernlea Bank current account.
Audit log
11 events, by the system and by people7 Aug
10:30CapturedCaptured from the AP mailboxThe system
10:30CapturedCaptured from the AP mailboxThe system
7 Aug
10:31ReadRead: supplier, invoice number, dates, 1 line and VATThe system
10:31ReadRead: supplier, invoice number, dates, 1 line and VATThe system
7 Aug
10:31CheckedChecked: not a duplicate; bank details match the supplier recordThe system
10:31CheckedChecked: not a duplicate; bank details match the supplier recordThe system
7 Aug
10:32CodedCoded to 5100 Subcontractors, cost centre PPM (from the last 17 invoices from this supplier)The system
10:32CodedCoded to 5100 Subcontractors, cost centre PPM (from the last 17 invoices from this supplier)The system
7 Aug
10:32RoutedSent to Mark Ellison (budget holder, Planned maintenance)The system
10:32RoutedSent to Mark Ellison (budget holder, Planned maintenance)The system
10 Aug
13:30ApprovedApproved by Mark EllisonMark
13:30ApprovedApproved by Mark EllisonMark
10 Aug
13:31RoutedSent to Claire Ashworth (group fd)The system
13:31RoutedSent to Claire Ashworth (group fd)The system
11 Aug
15:20ApprovedApproved by Claire AshworthClaire
15:20ApprovedApproved by Claire AshworthClaire
11 Aug
15:21PostedPosted to QuickBooksThe system
15:21PostedPosted to QuickBooksThe system
14 Aug
09:12Payment runAdded to payment run PR-SRV-0814 (due 21 Aug)Liam
09:12Payment runAdded to payment run PR-SRV-0814 (due 21 Aug)Liam
14 Aug
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-SRV-0814The system
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-SRV-0814The system
Approval route
£1,000.01 to £10,000, including VAT: Budget holder, then Group FD
- CapturedAutomaticCaptured from the AP mailbox, Fri 7 Aug 10:30
- Read and checkedAutomaticSupplier, invoice number, dates, 1 line and VAT. Not a duplicate; bank details match the supplier record
- CodedAutomatic5100 Subcontractors, cost centre PPM (from the last 17 invoices from this supplier)
- Budget holderMark EllisonApproved by Mark Ellison, 10 Aug 13:30
- Group FDClaire AshworthApproved by Claire Ashworth, 11 Aug 15:20
- Posted to QuickBooksAutomatic11 Aug 15:21, August 2026
- PaidFernlea BankFri 14 Aug 14:00, run PR-SRV-0814
Approval trail
7 Aug 10:32Sent to Mark Ellison (budget holder, Planned maintenance)
10 Aug 13:30Approved by Mark Ellison
10 Aug 13:31Sent to Claire Ashworth (group fd)
11 Aug 15:20Approved by Claire Ashworth
Reminders at 2 and 4 working days; escalated to the Group FD at 5. Anyone higher on the route can approve in place of a lower step. The audit trail records who approved and for whom.
Payment
Payment runs →DueFri 21 Aug 2026
Terms14 days
Pay toaccount ending 5626
FromFernlea Bank, Services account ending 5528
Paid Fri 14 Aug at 14:00 by Faster Payment, run PR-SRV-0814.
Supplier
Supplier page →Brookholt Kitchen Extract Cleaning
Kitchen extract cleaning · Nottingham
ContactSimon Mellor
Phone on file0115 496 0478
SuppliesServices
Bank detailsending 5626, since 24 Sep 2024
Other invoices from them to Services
21 Sep2026/5354In today’s run£3,558.002 Jul2026/5346Paid£1,900.80