Supplier invoice · Wrenmoor Trading Ltd Sage
Rowan Fleet Fuel Cards SI-212381
PaidAP-24155
Dated Mon 20 Jul 2026, received on Wed 22 Jul at 14:33 from the supplier portal. Due Mon 3 Aug (14 days). Booked in July 2026.
Total
£669.34
net £557.78 + VAT £111.56
Due
3 Aug
60 days ago
The document
As the supplier sent it, from the supplier portal
RFRowan Fleet Fuel CardsLeicester · 0116 496 0282
VAT invoice
Invoice toWrenmoor Trading Ltd, Wrenmoor House, Calvert Way, Derby DE24 · VAT GB 318 4502 61
| Description | Qty | Unit | Net |
|---|---|---|---|
| Fuel card transactions, 4 delivery vans, week ending 19 Jul 20267300 Fuel cards · FLT | 1 | £557.78 | £557.78 |
Net£557.78VAT at 20%£111.56Total£669.34
Please pay to account ending 8894. Terms: 14 days.
Lines and coding
1 line, coding suggested from the last 17 invoices from this supplier| Line | Qty | Unit | Net | Account | Cost centre |
|---|---|---|---|---|---|
| Fuel card transactions, 4 delivery vans, week ending 19 Jul 2026 | 1 | £557.78 | £557.78 | 7300 Fuel cards | FLT Delivery fleetholder Gareth Lomas |
VAT at 20%£111.56Total£669.34
No purchase order
Fuel cards is not bought on purchase orders. It goes on the approval route: up to £1,000 including VAT, so budget holder.
Ledger postings
Sage stays the books of record for Trading; this is what was posted there
Posted to Sage on Mon 27 Jul at 17:06, in July 2026.
| Account | Debit | Credit |
|---|---|---|
| 7300 Fuel cards | £557.78 | |
| 2201 Purchase tax control account | £111.56 | |
| 2100 Creditors control account | £669.34 | |
| Total | £669.34 | £669.34 |
Paid in run PR-TRD-0731 (GL-01121, Fri 31 Jul): 8 payments, £8,610.04, of which this invoice £669.34. The run debited 2100 Creditors control account and credited 1200 Fernlea Bank current account.
Audit log
10 events, by the system and by people22 Jul
14:33CapturedDownloaded from the supplier portalThe system
14:33CapturedDownloaded from the supplier portalThe system
22 Jul
14:34ReadRead: supplier, invoice number, dates, 1 line and VATThe system
14:34ReadRead: supplier, invoice number, dates, 1 line and VATThe system
22 Jul
14:34CheckedChecked: not a duplicate; bank details match the supplier recordThe system
14:34CheckedChecked: not a duplicate; bank details match the supplier recordThe system
22 Jul
14:35CodedCoded to 7300 Fuel cards, cost centre FLT (from the last 17 invoices from this supplier)The system
14:35CodedCoded to 7300 Fuel cards, cost centre FLT (from the last 17 invoices from this supplier)The system
22 Jul
14:35RoutedSent to Gareth Lomas (budget holder, Delivery fleet)The system
14:35RoutedSent to Gareth Lomas (budget holder, Delivery fleet)The system
24 Jul
09:00ReminderReminder sent to Gareth LomasThe system
09:00ReminderReminder sent to Gareth LomasThe system
27 Jul
17:05ApprovedApproved by Gareth LomasGareth
17:05ApprovedApproved by Gareth LomasGareth
27 Jul
17:06PostedPosted to SageThe system
17:06PostedPosted to SageThe system
31 Jul
09:04Payment runAdded to payment run PR-TRD-0731 (due 3 Aug)Joanne
09:04Payment runAdded to payment run PR-TRD-0731 (due 3 Aug)Joanne
31 Jul
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-TRD-0731The system
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-TRD-0731The system
Approval route
Up to £1,000, including VAT: Budget holder
- CapturedAutomaticDownloaded from the supplier portal, Wed 22 Jul 14:33
- Read and checkedAutomaticSupplier, invoice number, dates, 1 line and VAT. Not a duplicate; bank details match the supplier record
- CodedAutomatic7300 Fuel cards, cost centre FLT (from the last 17 invoices from this supplier)
- Budget holderGareth LomasApproved by Gareth Lomas, 27 Jul 17:05
- Posted to SageAutomatic27 Jul 17:06, July 2026
- PaidFernlea BankFri 31 Jul 14:00, run PR-TRD-0731
Approval trail
22 Jul 14:35Sent to Gareth Lomas (budget holder, Delivery fleet)
24 Jul 09:00Reminder sent to Gareth Lomas
27 Jul 17:05Approved by Gareth Lomas
Reminders at 2 and 4 working days; escalated to the Group FD at 5. Anyone higher on the route can approve in place of a lower step. The audit trail records who approved and for whom.
Payment
Payment runs →DueMon 3 Aug 2026
Terms14 days
Pay toaccount ending 8894
FromFernlea Bank, Trading account ending 6031
Paid Fri 31 Jul at 14:00 by Faster Payment, run PR-TRD-0731.
Supplier
Supplier page →Rowan Fleet Fuel Cards
Fuel cards · Leicester
ContactRob Gilbert
Phone on file0116 496 0282
SuppliesTrading, Services
Bank detailsending 8894, since 22 Jun 2023