Supplier invoice · Wrenmoor Services Ltd QuickBooks
Oakbrook Water Treatment Products INV-01085
PaidAP-24102
Dated Tue 14 Jul 2026, received on Tue 14 Jul at 15:50 from the AP mailbox. Due Mon 31 Aug (30 days end of month). Booked in July 2026.
Total
£2,945.28
net £2,454.40 + VAT £490.88
Due
31 Aug
32 days ago
The document
As the supplier sent it, from the AP mailbox
OWOakbrook Water Treatment ProductsLeicester · 0116 496 0240
VAT invoice
Invoice toWrenmoor Services Ltd, Wrenmoor House, Calvert Way, Derby DE24 · VAT GB 318 4519 08
| Description | Qty | Unit | Net |
|---|---|---|---|
| Biocide, 25L5000 Parts and materials · PPM | 12 | £103.84 | £1,246.08 |
| Central heating inhibitor 20L5000 Parts and materials · PPM | 16 | £75.52 | £1,208.32 |
Net£2,454.40VAT at 20%£490.88Total£2,945.28
Please pay to account ending 6380. Terms: 30 days end of month.
Lines and coding
2 lines, coding suggested from the last 24 invoices from this supplier| Line | Qty | Unit | Net | Account | Cost centre |
|---|---|---|---|---|---|
| Biocide, 25L | 12 | £103.84 | £1,246.08 | 5000 Parts and materials | PPM Planned maintenanceholder Mark Ellison |
| Central heating inhibitor 20L | 16 | £75.52 | £1,208.32 | 5000 Parts and materials | PPM Planned maintenanceholder Mark Ellison |
VAT at 20%£490.88Total£2,945.28
No purchase order
Oakbrook Water Treatment Products usually supplies against a purchase order, but none was quoted. It went on the approval route instead: £1,000.01 to £10,000 including VAT, so budget holder, then the Group FD.
Ledger postings
QuickBooks stays the books of record for Services; this is what was posted there
Posted to QuickBooks on Wed 15 Jul at 14:30, in July 2026.
| Account | Debit | Credit |
|---|---|---|
| 5000 Parts and materials | £2,454.40 | |
| 2200 VAT control | £490.88 | |
| 2100 Accounts payable | £2,945.28 | |
| Total | £2,945.28 | £2,945.28 |
Paid in run PR-SRV-0828 (GL-01140, Fri 28 Aug): 23 payments, £32,853.98, of which this invoice £2,945.28. The run debited 2100 Accounts payable, 2140 Intercompany: Wrenmoor Trading Ltd and credited 1200 Fernlea Bank current account.
Audit log
11 events, by the system and by people14 Jul
15:50CapturedCaptured from the AP mailboxThe system
15:50CapturedCaptured from the AP mailboxThe system
14 Jul
15:51ReadRead: supplier, invoice number, dates, 2 lines and VATThe system
15:51ReadRead: supplier, invoice number, dates, 2 lines and VATThe system
14 Jul
15:51CheckedChecked: not a duplicate; bank details match the supplier recordThe system
15:51CheckedChecked: not a duplicate; bank details match the supplier recordThe system
14 Jul
15:52CodedCoded to 5000 Parts and materials, cost centre PPM (from the last 24 invoices from this supplier)The system
15:52CodedCoded to 5000 Parts and materials, cost centre PPM (from the last 24 invoices from this supplier)The system
14 Jul
15:52RoutedSent to Mark Ellison (budget holder, Planned maintenance)The system
15:52RoutedSent to Mark Ellison (budget holder, Planned maintenance)The system
15 Jul
11:32ApprovedApproved by Mark EllisonMark
11:32ApprovedApproved by Mark EllisonMark
15 Jul
11:33RoutedSent to Claire Ashworth (group fd)The system
11:33RoutedSent to Claire Ashworth (group fd)The system
15 Jul
14:29ApprovedApproved by Claire AshworthClaire
14:29ApprovedApproved by Claire AshworthClaire
15 Jul
14:30PostedPosted to QuickBooksThe system
14:30PostedPosted to QuickBooksThe system
28 Aug
09:12Payment runAdded to payment run PR-SRV-0828 (due 31 Aug)Liam
09:12Payment runAdded to payment run PR-SRV-0828 (due 31 Aug)Liam
28 Aug
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-SRV-0828The system
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-SRV-0828The system
Approval route
£1,000.01 to £10,000, including VAT: Budget holder, then Group FD
- CapturedAutomaticCaptured from the AP mailbox, Tue 14 Jul 15:50
- Read and checkedAutomaticSupplier, invoice number, dates, 2 lines and VAT. Not a duplicate; bank details match the supplier record
- CodedAutomatic5000 Parts and materials, cost centre PPM (from the last 24 invoices from this supplier)
- Budget holderMark EllisonApproved by Mark Ellison, 15 Jul 11:32
- Group FDClaire AshworthApproved by Claire Ashworth, 15 Jul 14:29
- Posted to QuickBooksAutomatic15 Jul 14:30, July 2026
- PaidFernlea BankFri 28 Aug 14:00, run PR-SRV-0828
Approval trail
14 Jul 15:52Sent to Mark Ellison (budget holder, Planned maintenance)
15 Jul 11:32Approved by Mark Ellison
15 Jul 11:33Sent to Claire Ashworth (group fd)
15 Jul 14:29Approved by Claire Ashworth
Reminders at 2 and 4 working days; escalated to the Group FD at 5. Anyone higher on the route can approve in place of a lower step. The audit trail records who approved and for whom.
Payment
Payment runs →DueMon 31 Aug 2026
Terms30 days end of month
Pay toaccount ending 6380
FromFernlea Bank, Services account ending 5528
Paid Fri 28 Aug at 14:00 by Faster Payment, run PR-SRV-0828.
Supplier
Supplier page →Oakbrook Water Treatment Products
Water treatment · Leicester
ContactDarren Hollis
Phone on file0116 496 0240
SuppliesTrading, Services
Bank detailsending 6380, since 30 Sep 2020