Supplier invoice · Wrenmoor Services Ltd QuickBooks
Oakbrook Water Treatment Products INV-01112
PaidAP-24365
Dated Tue 18 Aug 2026, received on Tue 18 Aug at 14:43 from the AP mailbox. Due Wed 30 Sep (30 days end of month). Booked in August 2026.
Total
£1,316.88
net £1,097.40 + VAT £219.48
Due
30 Sep
2 days ago
The document
As the supplier sent it, from the AP mailbox
OWOakbrook Water Treatment ProductsLeicester · 0116 496 0240
VAT invoice
Invoice toWrenmoor Services Ltd, Wrenmoor House, Calvert Way, Derby DE24 · VAT GB 318 4519 08
| Description | Qty | Unit | Net |
|---|---|---|---|
| Legionella test kits, box of 105000 Parts and materials · PPM | 20 | £54.87 | £1,097.40 |
Net£1,097.40VAT at 20%£219.48Total£1,316.88
Please pay to account ending 6380. Terms: 30 days end of month.
Lines and coding
1 line, coding suggested from the last 25 invoices from this supplier| Line | Qty | Unit | Net | Account | Cost centre |
|---|---|---|---|---|---|
| Legionella test kits, box of 10 | 20 | £54.87 | £1,097.40 | 5000 Parts and materials | PPM Planned maintenanceholder Mark Ellison |
VAT at 20%£219.48Total£1,316.88
No purchase order
Oakbrook Water Treatment Products usually supplies against a purchase order, but none was quoted. It went on the approval route instead: £1,000.01 to £10,000 including VAT, so budget holder, then the Group FD.
Ledger postings
QuickBooks stays the books of record for Services; this is what was posted there
Posted to QuickBooks on Wed 19 Aug at 14:16, in August 2026.
| Account | Debit | Credit |
|---|---|---|
| 5000 Parts and materials | £1,097.40 | |
| 2200 VAT control | £219.48 | |
| 2100 Accounts payable | £1,316.88 | |
| Total | £1,316.88 | £1,316.88 |
Paid in run PR-SRV-0925 (GL-01158, Fri 25 Sep): 26 payments, £31,157.94, of which this invoice £1,316.88. The run debited 2100 Accounts payable, 2140 Intercompany: Wrenmoor Trading Ltd and credited 1200 Fernlea Bank current account.
Audit log
11 events, by the system and by people18 Aug
14:43CapturedCaptured from the AP mailboxThe system
14:43CapturedCaptured from the AP mailboxThe system
18 Aug
14:44ReadRead: supplier, invoice number, dates, 1 line and VATThe system
14:44ReadRead: supplier, invoice number, dates, 1 line and VATThe system
18 Aug
14:44CheckedChecked: not a duplicate; bank details match the supplier recordThe system
14:44CheckedChecked: not a duplicate; bank details match the supplier recordThe system
18 Aug
14:45CodedCoded to 5000 Parts and materials, cost centre PPM (from the last 25 invoices from this supplier)The system
14:45CodedCoded to 5000 Parts and materials, cost centre PPM (from the last 25 invoices from this supplier)The system
18 Aug
14:45RoutedSent to Mark Ellison (budget holder, Planned maintenance)The system
14:45RoutedSent to Mark Ellison (budget holder, Planned maintenance)The system
19 Aug
11:26ApprovedApproved by Mark EllisonMark
11:26ApprovedApproved by Mark EllisonMark
19 Aug
11:27RoutedSent to Claire Ashworth (group fd)The system
11:27RoutedSent to Claire Ashworth (group fd)The system
19 Aug
14:15ApprovedApproved by Claire AshworthClaire
14:15ApprovedApproved by Claire AshworthClaire
19 Aug
14:16PostedPosted to QuickBooksThe system
14:16PostedPosted to QuickBooksThe system
25 Sep
09:12Payment runAdded to payment run PR-SRV-0925 (due 30 Sep)Liam
09:12Payment runAdded to payment run PR-SRV-0925 (due 30 Sep)Liam
25 Sep
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-SRV-0925The system
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-SRV-0925The system
Approval route
£1,000.01 to £10,000, including VAT: Budget holder, then Group FD
- CapturedAutomaticCaptured from the AP mailbox, Tue 18 Aug 14:43
- Read and checkedAutomaticSupplier, invoice number, dates, 1 line and VAT. Not a duplicate; bank details match the supplier record
- CodedAutomatic5000 Parts and materials, cost centre PPM (from the last 25 invoices from this supplier)
- Budget holderMark EllisonApproved by Mark Ellison, 19 Aug 11:26
- Group FDClaire AshworthApproved by Claire Ashworth, 19 Aug 14:15
- Posted to QuickBooksAutomatic19 Aug 14:16, August 2026
- PaidFernlea BankFri 25 Sep 14:00, run PR-SRV-0925
Approval trail
18 Aug 14:45Sent to Mark Ellison (budget holder, Planned maintenance)
19 Aug 11:26Approved by Mark Ellison
19 Aug 11:27Sent to Claire Ashworth (group fd)
19 Aug 14:15Approved by Claire Ashworth
Reminders at 2 and 4 working days; escalated to the Group FD at 5. Anyone higher on the route can approve in place of a lower step. The audit trail records who approved and for whom.
Payment
Payment runs →DueWed 30 Sep 2026
Terms30 days end of month
Pay toaccount ending 6380
FromFernlea Bank, Services account ending 5528
Paid Fri 25 Sep at 14:00 by Faster Payment, run PR-SRV-0925.
Supplier
Supplier page →Oakbrook Water Treatment Products
Water treatment · Leicester
ContactDarren Hollis
Phone on file0116 496 0240
SuppliesTrading, Services
Bank detailsending 6380, since 30 Sep 2020