Supplier invoice · Wrenmoor Services Ltd QuickBooks
Coldwell Controls Ltd 13269
PaidAP-24118
Dated Wed 15 Jul 2026, received on Thu 16 Jul at 11:29 from the AP mailbox. Due Mon 31 Aug (30 days end of month). Booked in July 2026.
Total
£1,861.73
net £1,551.44 + VAT £310.29
Due
31 Aug
32 days ago
The document
As the supplier sent it, from the AP mailbox
CCColdwell Controls LtdNottingham · 0115 496 0114
VAT invoice
Invoice toWrenmoor Services Ltd, Wrenmoor House, Calvert Way, Derby DE24 · VAT GB 318 4519 08
| Description | Qty | Unit | Net |
|---|---|---|---|
| Programmable room thermostat5000 Parts and materials · REA | 5 | £64.66 | £323.30 |
| Seven-day time clock5000 Parts and materials · REA | 10 | £33.75 | £337.50 |
| BMS controller module5000 Parts and materials · REA | 1 | £573.48 | £573.48 |
| Frost thermostat5000 Parts and materials · REA | 12 | £26.43 | £317.16 |
Net£1,551.44VAT at 20%£310.29Total£1,861.73
Please pay to account ending 7838. Terms: 30 days end of month.
Lines and coding
4 lines, coding suggested from the last 22 invoices from this supplier| Line | Qty | Unit | Net | Account | Cost centre |
|---|---|---|---|---|---|
| Programmable room thermostat | 5 | £64.66 | £323.30 | 5000 Parts and materials | REA Reactive repairsholder Mark Ellison |
| Seven-day time clock | 10 | £33.75 | £337.50 | 5000 Parts and materials | REA Reactive repairsholder Mark Ellison |
| BMS controller module | 1 | £573.48 | £573.48 | 5000 Parts and materials | REA Reactive repairsholder Mark Ellison |
| Frost thermostat | 12 | £26.43 | £317.16 | 5000 Parts and materials | REA Reactive repairsholder Mark Ellison |
VAT at 20%£310.29Total£1,861.73
Order, delivery and invoice
Within 2% or £25 of the purchase order, whichever is less
Purchase orderPO-S-2404raised Fri 3 Jul by Mark Ellison£1,551.44 net
DeliveryGRN-S-3107booked in Wed 15 Jul 07:58Chris Haddon
This invoice13269dated Wed 15 Jul£1,551.44 net
| Item | Ordered | Delivered | Invoiced | Result |
|---|---|---|---|---|
| Programmable room thermostat | 5at £64.66 | 5 | 5at £64.66 | agrees |
| Seven-day time clock | 10at £33.75 | 10 | 10at £33.75 | agrees |
| BMS controller module | 1at £573.48 | 1 | 1at £573.48 | agrees |
| Frost thermostat | 12at £26.43 | 12 | 12at £26.43 | agrees |
Ledger postings
QuickBooks stays the books of record for Services; this is what was posted there
Posted to QuickBooks on Thu 16 Jul at 11:33, in July 2026.
| Account | Debit | Credit |
|---|---|---|
| 5000 Parts and materials | £1,551.44 | |
| 2200 VAT control | £310.29 | |
| 2100 Accounts payable | £1,861.73 | |
| Total | £1,861.73 | £1,861.73 |
Paid in run PR-SRV-0828 (GL-01140, Fri 28 Aug): 23 payments, £32,853.98, of which this invoice £1,861.73. The run debited 2100 Accounts payable, 2140 Intercompany: Wrenmoor Trading Ltd and credited 1200 Fernlea Bank current account.
Audit log
9 events, by the system and by people16 Jul
11:29CapturedCaptured from the AP mailboxThe system
11:29CapturedCaptured from the AP mailboxThe system
16 Jul
11:30ReadRead: supplier, invoice number, dates, 4 lines and VATThe system
11:30ReadRead: supplier, invoice number, dates, 4 lines and VATThe system
16 Jul
11:30CheckedChecked: not a duplicate; bank details match the supplier recordThe system
11:30CheckedChecked: not a duplicate; bank details match the supplier recordThe system
16 Jul
11:31CodedCoded to 5000 Parts and materials, cost centre REA (from the last 22 invoices from this supplier)The system
11:31CodedCoded to 5000 Parts and materials, cost centre REA (from the last 22 invoices from this supplier)The system
16 Jul
11:32MatchedMatched to PO-S-2404 and delivery GRN-S-3107: prices and quantities agreeThe system
11:32MatchedMatched to PO-S-2404 and delivery GRN-S-3107: prices and quantities agreeThe system
16 Jul
11:32ApprovedApproved by the match (PO-S-2404 approved by Mark Ellison on 3 Jul)The system
11:32ApprovedApproved by the match (PO-S-2404 approved by Mark Ellison on 3 Jul)The system
16 Jul
11:33PostedPosted to QuickBooksThe system
11:33PostedPosted to QuickBooksThe system
28 Aug
09:12Payment runAdded to payment run PR-SRV-0828 (due 31 Aug)Liam
09:12Payment runAdded to payment run PR-SRV-0828 (due 31 Aug)Liam
28 Aug
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-SRV-0828The system
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-SRV-0828The system
Approval route
Approved by the three-way match
- CapturedAutomaticCaptured from the AP mailbox, Thu 16 Jul 11:29
- Read and checkedAutomaticSupplier, invoice number, dates, 4 lines and VAT. Not a duplicate; bank details match the supplier record
- CodedAutomatic5000 Parts and materials, cost centre REA (from the last 22 invoices from this supplier)
- Matched to the order and deliveryAutomaticMatched to PO-S-2404 and delivery GRN-S-3107: prices and quantities agree
- Approved by the matchAutomatic(PO-S-2404 approved by Mark Ellison on 3 Jul)
- Posted to QuickBooksAutomatic16 Jul 11:33, July 2026
- PaidFernlea BankFri 28 Aug 14:00, run PR-SRV-0828
Approval trail
16 Jul 11:32Approved by the match (PO-S-2404 approved by Mark Ellison on 3 Jul)
Payment
Payment runs →DueMon 31 Aug 2026
Terms30 days end of month
Pay toaccount ending 7838
FromFernlea Bank, Services account ending 5528
Paid Fri 28 Aug at 14:00 by Faster Payment, run PR-SRV-0828.
Supplier
Supplier page →Coldwell Controls Ltd
Controls · Nottingham
ContactWayne Ashby
Phone on file0115 496 0114
SuppliesTrading, Services
Bank detailsending 7838, since 16 Apr 2020
Other invoices from them to Services
25 Sep13338Approved£1,103.063 Sep13318Approved£1,451.404 Sep13327Approved£1,490.6528 Aug13314Paid£1,241.8114 Aug13305Paid£895.79