Supplier invoice · Wrenmoor Trading Ltd Sage
Coldwell Controls Ltd 13268
PaidAP-24117
Dated Wed 15 Jul 2026, received on Thu 16 Jul at 10:20 from the AP mailbox. Due Mon 31 Aug (30 days end of month). Booked in July 2026.
Total
£7,966.08
net £6,638.40 + VAT £1,327.68
Due
31 Aug
32 days ago
The document
As the supplier sent it, from the AP mailbox
CCColdwell Controls LtdNottingham · 0115 496 0114
VAT invoice
Invoice toWrenmoor Trading Ltd, Wrenmoor House, Calvert Way, Derby DE24 · VAT GB 318 4502 61
| Description | Qty | Unit | Net |
|---|---|---|---|
| Boiler sequence controller5000 Purchases: parts and spares · PUR | 5 | £318.00 | £1,590.00 |
| Seven-day time clock5000 Purchases: parts and spares · PUR | 59 | £28.60 | £1,687.40 |
| Frost thermostat5000 Purchases: parts and spares · PUR | 75 | £22.40 | £1,680.00 |
| Wireless thermostat receiver5000 Purchases: parts and spares · PUR | 41 | £41.00 | £1,681.00 |
Net£6,638.40VAT at 20%£1,327.68Total£7,966.08
Please pay to account ending 7838. Terms: 30 days end of month.
Lines and coding
4 lines, coding suggested from the last 13 invoices from this supplier| Line | Qty | Unit | Net | Account | Cost centre |
|---|---|---|---|---|---|
| Boiler sequence controller | 5 | £318.00 | £1,590.00 | 5000 Purchases: parts and spares | PUR Purchasing and stockholder Kate Rowley |
| Seven-day time clock | 59 | £28.60 | £1,687.40 | 5000 Purchases: parts and spares | PUR Purchasing and stockholder Kate Rowley |
| Frost thermostat | 75 | £22.40 | £1,680.00 | 5000 Purchases: parts and spares | PUR Purchasing and stockholder Kate Rowley |
| Wireless thermostat receiver | 41 | £41.00 | £1,681.00 | 5000 Purchases: parts and spares | PUR Purchasing and stockholder Kate Rowley |
VAT at 20%£1,327.68Total£7,966.08
Order, delivery and invoice
Within 2% or £25 of the purchase order, whichever is less
Purchase orderPO-T-6128raised Fri 3 Jul by Kate Rowley£6,638.40 net
DeliveryGRN-T-8845booked in Wed 15 Jul 14:59Goods in (Gareth Lomas)
This invoice13268dated Wed 15 Jul£6,638.40 net
| Item | Ordered | Delivered | Invoiced | Result |
|---|---|---|---|---|
| Boiler sequence controller | 5at £318.00 | 5 | 5at £318.00 | agrees |
| Seven-day time clock | 59at £28.60 | 59 | 59at £28.60 | agrees |
| Frost thermostat | 75at £22.40 | 75 | 75at £22.40 | agrees |
| Wireless thermostat receiver | 41at £41.00 | 41 | 41at £41.00 | agrees |
Ledger postings
Sage stays the books of record for Trading; this is what was posted there
Posted to Sage on Thu 16 Jul at 10:24, in July 2026.
| Account | Debit | Credit |
|---|---|---|
| 5000 Purchases: parts and spares | £6,638.40 | |
| 2201 Purchase tax control account | £1,327.68 | |
| 2100 Creditors control account | £7,966.08 | |
| Total | £7,966.08 | £7,966.08 |
Paid in run PR-TRD-0828 (GL-01139, Fri 28 Aug): 94 payments, £503,478.42, of which this invoice £7,966.08. The run debited 2100 Creditors control account and credited 1200 Fernlea Bank current account.
Audit log
9 events, by the system and by people16 Jul
10:20CapturedCaptured from the AP mailboxThe system
10:20CapturedCaptured from the AP mailboxThe system
16 Jul
10:21ReadRead: supplier, invoice number, dates, 4 lines and VATThe system
10:21ReadRead: supplier, invoice number, dates, 4 lines and VATThe system
16 Jul
10:21CheckedChecked: not a duplicate; bank details match the supplier recordThe system
10:21CheckedChecked: not a duplicate; bank details match the supplier recordThe system
16 Jul
10:22CodedCoded to 5000 Purchases: parts and spares, cost centre PUR (from the last 13 invoices from this supplier)The system
10:22CodedCoded to 5000 Purchases: parts and spares, cost centre PUR (from the last 13 invoices from this supplier)The system
16 Jul
10:23MatchedMatched to PO-T-6128 and delivery GRN-T-8845: prices and quantities agreeThe system
10:23MatchedMatched to PO-T-6128 and delivery GRN-T-8845: prices and quantities agreeThe system
16 Jul
10:23ApprovedApproved by the match (PO-T-6128 approved by Kate Rowley on 3 Jul)The system
10:23ApprovedApproved by the match (PO-T-6128 approved by Kate Rowley on 3 Jul)The system
16 Jul
10:24PostedPosted to SageThe system
10:24PostedPosted to SageThe system
28 Aug
09:04Payment runAdded to payment run PR-TRD-0828 (due 31 Aug)Joanne
09:04Payment runAdded to payment run PR-TRD-0828 (due 31 Aug)Joanne
28 Aug
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-TRD-0828The system
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-TRD-0828The system
Approval route
Approved by the three-way match
- CapturedAutomaticCaptured from the AP mailbox, Thu 16 Jul 10:20
- Read and checkedAutomaticSupplier, invoice number, dates, 4 lines and VAT. Not a duplicate; bank details match the supplier record
- CodedAutomatic5000 Purchases: parts and spares, cost centre PUR (from the last 13 invoices from this supplier)
- Matched to the order and deliveryAutomaticMatched to PO-T-6128 and delivery GRN-T-8845: prices and quantities agree
- Approved by the matchAutomatic(PO-T-6128 approved by Kate Rowley on 3 Jul)
- Posted to SageAutomatic16 Jul 10:24, July 2026
- PaidFernlea BankFri 28 Aug 14:00, run PR-TRD-0828
Approval trail
16 Jul 10:23Approved by the match (PO-T-6128 approved by Kate Rowley on 3 Jul)
Payment
Payment runs →DueMon 31 Aug 2026
Terms30 days end of month
Pay toaccount ending 7838
FromFernlea Bank, Trading account ending 6031
Paid Fri 28 Aug at 14:00 by Faster Payment, run PR-TRD-0828.
Supplier
Supplier page →Coldwell Controls Ltd
Controls · Nottingham
ContactWayne Ashby
Phone on file0115 496 0114
SuppliesTrading, Services
Bank detailsending 7838, since 16 Apr 2020
Other invoices from them to Trading
1 Oct13349Approved£6,611.2828 Sep13343Approved£6,420.2411 Sep13332Approved£8,967.6011 Sep13337Approved£7,377.124 Sep13322Approved£5,720.40