Supplier invoice · Wrenmoor Services Ltd QuickBooks
Rowan Fleet Fuel Cards SI-212555
In today’s runAP-24618
Dated Mon 21 Sep 2026, received on Tue 22 Sep at 11:02 from the supplier portal. Due Mon 5 Oct (14 days). Booked in September 2026.
Total
£2,653.42
net £2,211.18 + VAT £442.24
Due
5 Oct
in 3 days
The document
As the supplier sent it, from the supplier portal
RFRowan Fleet Fuel CardsLeicester · 0116 496 0282
VAT invoice
Invoice toWrenmoor Services Ltd, Wrenmoor House, Calvert Way, Derby DE24 · VAT GB 318 4519 08
| Description | Qty | Unit | Net |
|---|---|---|---|
| Fuel card transactions, 28 engineer vans, week ending 20 Sep 20265300 Van fuel cards · FLT | 1 | £2,211.18 | £2,211.18 |
Net£2,211.18VAT at 20%£442.24Total£2,653.42
Please pay to account ending 8894. Terms: 14 days.
Lines and coding
1 line, coding suggested from the last 20 invoices from this supplier| Line | Qty | Unit | Net | Account | Cost centre |
|---|---|---|---|---|---|
| Fuel card transactions, 28 engineer vans, week ending 20 Sep 2026 | 1 | £2,211.18 | £2,211.18 | 5300 Van fuel cards | FLT Engineer fleetholder Chris Haddon |
VAT at 20%£442.24Total£2,653.42
No purchase order
Fuel cards is not bought on purchase orders. It goes on the approval route: £1,000.01 to £10,000 including VAT, so budget holder, then the Group FD.
Ledger postings
QuickBooks stays the books of record for Services; this is what was posted there
Posted to QuickBooks on Wed 23 Sep at 08:36, in September 2026.
| Account | Debit | Credit |
|---|---|---|
| 5300 Van fuel cards | £2,211.18 | |
| 2200 VAT control | £442.24 | |
| 2100 Accounts payable | £2,653.42 | |
| Total | £2,653.42 | £2,653.42 |
Audit log
10 events, by the system and by people22 Sep
11:02CapturedDownloaded from the supplier portalThe system
11:02CapturedDownloaded from the supplier portalThe system
22 Sep
11:03ReadRead: supplier, invoice number, dates, 1 line and VATThe system
11:03ReadRead: supplier, invoice number, dates, 1 line and VATThe system
22 Sep
11:03CheckedChecked: not a duplicate; bank details match the supplier recordThe system
11:03CheckedChecked: not a duplicate; bank details match the supplier recordThe system
22 Sep
11:04CodedCoded to 5300 Van fuel cards, cost centre FLT (from the last 20 invoices from this supplier)The system
11:04CodedCoded to 5300 Van fuel cards, cost centre FLT (from the last 20 invoices from this supplier)The system
22 Sep
11:04RoutedSent to Chris Haddon (budget holder, Engineer fleet)The system
11:04RoutedSent to Chris Haddon (budget holder, Engineer fleet)The system
22 Sep
12:02ApprovedApproved by Chris HaddonChris
12:02ApprovedApproved by Chris HaddonChris
22 Sep
12:03RoutedSent to Claire Ashworth (group fd)The system
12:03RoutedSent to Claire Ashworth (group fd)The system
23 Sep
08:35ApprovedApproved by Claire AshworthClaire
08:35ApprovedApproved by Claire AshworthClaire
23 Sep
08:36PostedPosted to QuickBooksThe system
08:36PostedPosted to QuickBooksThe system
Today
09:12Payment runAdded to payment run PR-SRV-1002 (due 5 Oct)Liam
09:12Payment runAdded to payment run PR-SRV-1002 (due 5 Oct)Liam
Approval route
£1,000.01 to £10,000, including VAT: Budget holder, then Group FD
- CapturedAutomaticDownloaded from the supplier portal, Tue 22 Sep 11:02
- Read and checkedAutomaticSupplier, invoice number, dates, 1 line and VAT. Not a duplicate; bank details match the supplier record
- CodedAutomatic5300 Van fuel cards, cost centre FLT (from the last 20 invoices from this supplier)
- Budget holderChris HaddonApproved by Chris Haddon, 22 Sep 12:02
- Group FDClaire AshworthApproved by Claire Ashworth, 23 Sep 08:35
- Posted to QuickBooksAutomatic23 Sep 08:36, September 2026
- In today’s payment runLiam BradshawPR-SRV-1002: released at 14:00 once the run has its second approval
Approval trail
22 Sep 11:04Sent to Chris Haddon (budget holder, Engineer fleet)
22 Sep 12:02Approved by Chris Haddon
22 Sep 12:03Sent to Claire Ashworth (group fd)
23 Sep 08:35Approved by Claire Ashworth
Reminders at 2 and 4 working days; escalated to the Group FD at 5. Anyone higher on the route can approve in place of a lower step. The audit trail records who approved and for whom.
Payment
Payment runs →DueMon 5 Oct 2026
Terms14 days
Pay toaccount ending 8894
FromFernlea Bank, Services account ending 5528
In today's PR-SRV-1002: 21 payments, £27,620.09. Released by Faster Payment at 14:00 once the run has its second approval.
Supplier
Supplier page →Rowan Fleet Fuel Cards
Fuel cards · Leicester
ContactRob Gilbert
Phone on file0116 496 0282
SuppliesTrading, Services
Bank detailsending 8894, since 22 Jun 2023
Other invoices from them to Services
28 SepSI-212588Approved£2,496.8314 SepSI-212528Paid£2,263.557 SepSI-212516Paid£2,207.4224 AugSI-212498Paid£2,083.7217 AugSI-212483Paid£2,402.78