Supplier invoice · Wrenmoor Services Ltd QuickBooks
Rowan Fleet Fuel Cards SI-212483
PaidAP-24360
Dated Mon 17 Aug 2026, received on Mon 17 Aug at 17:23 from the supplier portal. Due Mon 31 Aug (14 days). Booked in August 2026.
Total
£2,402.78
net £2,002.32 + VAT £400.46
Due
31 Aug
32 days ago
The document
As the supplier sent it, from the supplier portal
RFRowan Fleet Fuel CardsLeicester · 0116 496 0282
VAT invoice
Invoice toWrenmoor Services Ltd, Wrenmoor House, Calvert Way, Derby DE24 · VAT GB 318 4519 08
| Description | Qty | Unit | Net |
|---|---|---|---|
| Fuel card transactions, 28 engineer vans, week ending 16 Aug 20265300 Van fuel cards · FLT | 1 | £2,002.32 | £2,002.32 |
Net£2,002.32VAT at 20%£400.46Total£2,402.78
Please pay to account ending 8894. Terms: 14 days.
Lines and coding
1 line, coding suggested from the last 25 invoices from this supplier| Line | Qty | Unit | Net | Account | Cost centre |
|---|---|---|---|---|---|
| Fuel card transactions, 28 engineer vans, week ending 16 Aug 2026 | 1 | £2,002.32 | £2,002.32 | 5300 Van fuel cards | FLT Engineer fleetholder Chris Haddon |
VAT at 20%£400.46Total£2,402.78
No purchase order
Fuel cards is not bought on purchase orders. It goes on the approval route: £1,000.01 to £10,000 including VAT, so budget holder, then the Group FD.
Ledger postings
QuickBooks stays the books of record for Services; this is what was posted there
Posted to QuickBooks on Fri 21 Aug at 17:24, in August 2026.
| Account | Debit | Credit |
|---|---|---|
| 5300 Van fuel cards | £2,002.32 | |
| 2200 VAT control | £400.46 | |
| 2100 Accounts payable | £2,402.78 | |
| Total | £2,402.78 | £2,402.78 |
Paid in run PR-SRV-0828 (GL-01140, Fri 28 Aug): 23 payments, £32,853.98, of which this invoice £2,402.78. The run debited 2100 Accounts payable, 2140 Intercompany: Wrenmoor Trading Ltd and credited 1200 Fernlea Bank current account.
Audit log
13 events, by the system and by people17 Aug
17:23CapturedDownloaded from the supplier portalThe system
17:23CapturedDownloaded from the supplier portalThe system
17 Aug
17:24ReadRead: supplier, invoice number, dates, 1 line and VATThe system
17:24ReadRead: supplier, invoice number, dates, 1 line and VATThe system
17 Aug
17:24CheckedChecked: not a duplicate; bank details match the supplier recordThe system
17:24CheckedChecked: not a duplicate; bank details match the supplier recordThe system
17 Aug
17:25CodedCoded to 5300 Van fuel cards, cost centre FLT (from the last 25 invoices from this supplier)The system
17:25CodedCoded to 5300 Van fuel cards, cost centre FLT (from the last 25 invoices from this supplier)The system
17 Aug
17:25RoutedSent to Chris Haddon (budget holder, Engineer fleet)The system
17:25RoutedSent to Chris Haddon (budget holder, Engineer fleet)The system
19 Aug
09:00ReminderReminder sent to Chris HaddonThe system
09:00ReminderReminder sent to Chris HaddonThe system
21 Aug
09:00ReminderSecond reminder sent to Chris HaddonThe system
09:00ReminderSecond reminder sent to Chris HaddonThe system
21 Aug
16:18ApprovedApproved by Chris HaddonChris
16:18ApprovedApproved by Chris HaddonChris
21 Aug
16:19RoutedSent to Claire Ashworth (group fd)The system
16:19RoutedSent to Claire Ashworth (group fd)The system
21 Aug
17:23ApprovedApproved by Claire AshworthClaire
17:23ApprovedApproved by Claire AshworthClaire
21 Aug
17:24PostedPosted to QuickBooksThe system
17:24PostedPosted to QuickBooksThe system
28 Aug
09:12Payment runAdded to payment run PR-SRV-0828 (due 31 Aug)Liam
09:12Payment runAdded to payment run PR-SRV-0828 (due 31 Aug)Liam
28 Aug
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-SRV-0828The system
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-SRV-0828The system
Approval route
£1,000.01 to £10,000, including VAT: Budget holder, then Group FD
- CapturedAutomaticDownloaded from the supplier portal, Mon 17 Aug 17:23
- Read and checkedAutomaticSupplier, invoice number, dates, 1 line and VAT. Not a duplicate; bank details match the supplier record
- CodedAutomatic5300 Van fuel cards, cost centre FLT (from the last 25 invoices from this supplier)
- Budget holderChris HaddonApproved by Chris Haddon, 21 Aug 16:18
- Group FDClaire AshworthApproved by Claire Ashworth, 21 Aug 17:23
- Posted to QuickBooksAutomatic21 Aug 17:24, August 2026
- PaidFernlea BankFri 28 Aug 14:00, run PR-SRV-0828
Approval trail
17 Aug 17:25Sent to Chris Haddon (budget holder, Engineer fleet)
19 Aug 09:00Reminder sent to Chris Haddon
21 Aug 09:00Second reminder sent to Chris Haddon
21 Aug 16:18Approved by Chris Haddon
21 Aug 16:19Sent to Claire Ashworth (group fd)
21 Aug 17:23Approved by Claire Ashworth
Reminders at 2 and 4 working days; escalated to the Group FD at 5. Anyone higher on the route can approve in place of a lower step. The audit trail records who approved and for whom.
Payment
Payment runs →DueMon 31 Aug 2026
Terms14 days
Pay toaccount ending 8894
FromFernlea Bank, Services account ending 5528
Paid Fri 28 Aug at 14:00 by Faster Payment, run PR-SRV-0828.
Supplier
Supplier page →Rowan Fleet Fuel Cards
Fuel cards · Leicester
ContactRob Gilbert
Phone on file0116 496 0282
SuppliesTrading, Services
Bank detailsending 8894, since 22 Jun 2023