Supplier invoice · Wrenmoor Services Ltd QuickBooks
Rowan Fleet Fuel Cards SI-212516
PaidAP-24501
Dated Mon 7 Sep 2026, received on Mon 7 Sep at 16:10 from the supplier portal. Due Mon 21 Sep (14 days). Booked in September 2026.
Total
£2,207.42
net £1,839.52 + VAT £367.90
Due
21 Sep
11 days ago
The document
As the supplier sent it, from the supplier portal
RFRowan Fleet Fuel CardsLeicester · 0116 496 0282
VAT invoice
Invoice toWrenmoor Services Ltd, Wrenmoor House, Calvert Way, Derby DE24 · VAT GB 318 4519 08
| Description | Qty | Unit | Net |
|---|---|---|---|
| Fuel card transactions, 28 engineer vans, week ending 6 Sep 20265300 Van fuel cards · FLT | 1 | £1,839.52 | £1,839.52 |
Net£1,839.52VAT at 20%£367.90Total£2,207.42
Please pay to account ending 8894. Terms: 14 days.
Lines and coding
1 line, coding suggested from the last 30 invoices from this supplier| Line | Qty | Unit | Net | Account | Cost centre |
|---|---|---|---|---|---|
| Fuel card transactions, 28 engineer vans, week ending 6 Sep 2026 | 1 | £1,839.52 | £1,839.52 | 5300 Van fuel cards | FLT Engineer fleetholder Chris Haddon |
VAT at 20%£367.90Total£2,207.42
No purchase order
Fuel cards is not bought on purchase orders. It goes on the approval route: £1,000.01 to £10,000 including VAT, so budget holder, then the Group FD.
Ledger postings
QuickBooks stays the books of record for Services; this is what was posted there
Posted to QuickBooks on Tue 8 Sep at 17:26, in September 2026.
| Account | Debit | Credit |
|---|---|---|
| 5300 Van fuel cards | £1,839.52 | |
| 2200 VAT control | £367.90 | |
| 2100 Accounts payable | £2,207.42 | |
| Total | £2,207.42 | £2,207.42 |
Paid in run PR-SRV-0918 (GL-01154, Fri 18 Sep): 10 payments, £11,666.49, of which this invoice £2,207.42. The run debited 2100 Accounts payable, 2140 Intercompany: Wrenmoor Trading Ltd and credited 1200 Fernlea Bank current account.
Audit log
11 events, by the system and by people7 Sep
16:10CapturedDownloaded from the supplier portalThe system
16:10CapturedDownloaded from the supplier portalThe system
7 Sep
16:11ReadRead: supplier, invoice number, dates, 1 line and VATThe system
16:11ReadRead: supplier, invoice number, dates, 1 line and VATThe system
7 Sep
16:11CheckedChecked: not a duplicate; bank details match the supplier recordThe system
16:11CheckedChecked: not a duplicate; bank details match the supplier recordThe system
7 Sep
16:12CodedCoded to 5300 Van fuel cards, cost centre FLT (from the last 30 invoices from this supplier)The system
16:12CodedCoded to 5300 Van fuel cards, cost centre FLT (from the last 30 invoices from this supplier)The system
7 Sep
16:12RoutedSent to Chris Haddon (budget holder, Engineer fleet)The system
16:12RoutedSent to Chris Haddon (budget holder, Engineer fleet)The system
8 Sep
14:42ApprovedApproved by Chris HaddonChris
14:42ApprovedApproved by Chris HaddonChris
8 Sep
14:43RoutedSent to Claire Ashworth (group fd)The system
14:43RoutedSent to Claire Ashworth (group fd)The system
8 Sep
17:25ApprovedApproved by Claire AshworthClaire
17:25ApprovedApproved by Claire AshworthClaire
8 Sep
17:26PostedPosted to QuickBooksThe system
17:26PostedPosted to QuickBooksThe system
18 Sep
09:12Payment runAdded to payment run PR-SRV-0918 (due 21 Sep)Liam
09:12Payment runAdded to payment run PR-SRV-0918 (due 21 Sep)Liam
18 Sep
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-SRV-0918The system
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-SRV-0918The system
Approval route
£1,000.01 to £10,000, including VAT: Budget holder, then Group FD
- CapturedAutomaticDownloaded from the supplier portal, Mon 7 Sep 16:10
- Read and checkedAutomaticSupplier, invoice number, dates, 1 line and VAT. Not a duplicate; bank details match the supplier record
- CodedAutomatic5300 Van fuel cards, cost centre FLT (from the last 30 invoices from this supplier)
- Budget holderChris HaddonApproved by Chris Haddon, 8 Sep 14:42
- Group FDClaire AshworthApproved by Claire Ashworth, 8 Sep 17:25
- Posted to QuickBooksAutomatic8 Sep 17:26, September 2026
- PaidFernlea BankFri 18 Sep 14:00, run PR-SRV-0918
Approval trail
7 Sep 16:12Sent to Chris Haddon (budget holder, Engineer fleet)
8 Sep 14:42Approved by Chris Haddon
8 Sep 14:43Sent to Claire Ashworth (group fd)
8 Sep 17:25Approved by Claire Ashworth
Reminders at 2 and 4 working days; escalated to the Group FD at 5. Anyone higher on the route can approve in place of a lower step. The audit trail records who approved and for whom.
Payment
Payment runs →DueMon 21 Sep 2026
Terms14 days
Pay toaccount ending 8894
FromFernlea Bank, Services account ending 5528
Paid Fri 18 Sep at 14:00 by Faster Payment, run PR-SRV-0918.
Supplier
Supplier page →Rowan Fleet Fuel Cards
Fuel cards · Leicester
ContactRob Gilbert
Phone on file0116 496 0282
SuppliesTrading, Services
Bank detailsending 8894, since 22 Jun 2023