Supplier invoice · Wrenmoor Services Ltd QuickBooks
Rowan Fleet Fuel Cards SI-212528
PaidAP-24571
Dated Mon 14 Sep 2026, received on Tue 15 Sep at 14:19 from the supplier portal. Due Mon 28 Sep (14 days). Booked in September 2026.
Total
£2,263.55
net £1,886.29 + VAT £377.26
Due
28 Sep
4 days ago
The document
As the supplier sent it, from the supplier portal
RFRowan Fleet Fuel CardsLeicester · 0116 496 0282
VAT invoice
Invoice toWrenmoor Services Ltd, Wrenmoor House, Calvert Way, Derby DE24 · VAT GB 318 4519 08
| Description | Qty | Unit | Net |
|---|---|---|---|
| Fuel card transactions, 28 engineer vans, week ending 13 Sep 20265300 Van fuel cards · FLT | 1 | £1,886.29 | £1,886.29 |
Net£1,886.29VAT at 20%£377.26Total£2,263.55
Please pay to account ending 8894. Terms: 14 days.
Lines and coding
1 line, coding suggested from the last 18 invoices from this supplier| Line | Qty | Unit | Net | Account | Cost centre |
|---|---|---|---|---|---|
| Fuel card transactions, 28 engineer vans, week ending 13 Sep 2026 | 1 | £1,886.29 | £1,886.29 | 5300 Van fuel cards | FLT Engineer fleetholder Chris Haddon |
VAT at 20%£377.26Total£2,263.55
No purchase order
Fuel cards is not bought on purchase orders. It goes on the approval route: £1,000.01 to £10,000 including VAT, so budget holder, then the Group FD.
Ledger postings
QuickBooks stays the books of record for Services; this is what was posted there
Posted to QuickBooks on Wed 16 Sep at 13:16, in September 2026.
| Account | Debit | Credit |
|---|---|---|
| 5300 Van fuel cards | £1,886.29 | |
| 2200 VAT control | £377.26 | |
| 2100 Accounts payable | £2,263.55 | |
| Total | £2,263.55 | £2,263.55 |
Paid in run PR-SRV-0925 (GL-01158, Fri 25 Sep): 26 payments, £31,157.94, of which this invoice £2,263.55. The run debited 2100 Accounts payable, 2140 Intercompany: Wrenmoor Trading Ltd and credited 1200 Fernlea Bank current account.
Audit log
11 events, by the system and by people15 Sep
14:19CapturedDownloaded from the supplier portalThe system
14:19CapturedDownloaded from the supplier portalThe system
15 Sep
14:20ReadRead: supplier, invoice number, dates, 1 line and VATThe system
14:20ReadRead: supplier, invoice number, dates, 1 line and VATThe system
15 Sep
14:20CheckedChecked: not a duplicate; bank details match the supplier recordThe system
14:20CheckedChecked: not a duplicate; bank details match the supplier recordThe system
15 Sep
14:21CodedCoded to 5300 Van fuel cards, cost centre FLT (from the last 18 invoices from this supplier)The system
14:21CodedCoded to 5300 Van fuel cards, cost centre FLT (from the last 18 invoices from this supplier)The system
15 Sep
14:21RoutedSent to Chris Haddon (budget holder, Engineer fleet)The system
14:21RoutedSent to Chris Haddon (budget holder, Engineer fleet)The system
15 Sep
15:36ApprovedApproved by Chris HaddonChris
15:36ApprovedApproved by Chris HaddonChris
15 Sep
15:37RoutedSent to Claire Ashworth (group fd)The system
15:37RoutedSent to Claire Ashworth (group fd)The system
16 Sep
13:15ApprovedApproved by Claire AshworthClaire
13:15ApprovedApproved by Claire AshworthClaire
16 Sep
13:16PostedPosted to QuickBooksThe system
13:16PostedPosted to QuickBooksThe system
25 Sep
09:12Payment runAdded to payment run PR-SRV-0925 (due 28 Sep)Liam
09:12Payment runAdded to payment run PR-SRV-0925 (due 28 Sep)Liam
25 Sep
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-SRV-0925The system
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-SRV-0925The system
Approval route
£1,000.01 to £10,000, including VAT: Budget holder, then Group FD
- CapturedAutomaticDownloaded from the supplier portal, Tue 15 Sep 14:19
- Read and checkedAutomaticSupplier, invoice number, dates, 1 line and VAT. Not a duplicate; bank details match the supplier record
- CodedAutomatic5300 Van fuel cards, cost centre FLT (from the last 18 invoices from this supplier)
- Budget holderChris HaddonApproved by Chris Haddon, 15 Sep 15:36
- Group FDClaire AshworthApproved by Claire Ashworth, 16 Sep 13:15
- Posted to QuickBooksAutomatic16 Sep 13:16, September 2026
- PaidFernlea BankFri 25 Sep 14:00, run PR-SRV-0925
Approval trail
15 Sep 14:21Sent to Chris Haddon (budget holder, Engineer fleet)
15 Sep 15:36Approved by Chris Haddon
15 Sep 15:37Sent to Claire Ashworth (group fd)
16 Sep 13:15Approved by Claire Ashworth
Reminders at 2 and 4 working days; escalated to the Group FD at 5. Anyone higher on the route can approve in place of a lower step. The audit trail records who approved and for whom.
Payment
Payment runs →DueMon 28 Sep 2026
Terms14 days
Pay toaccount ending 8894
FromFernlea Bank, Services account ending 5528
Paid Fri 25 Sep at 14:00 by Faster Payment, run PR-SRV-0925.
Supplier
Supplier page →Rowan Fleet Fuel Cards
Fuel cards · Leicester
ContactRob Gilbert
Phone on file0116 496 0282
SuppliesTrading, Services
Bank detailsending 8894, since 22 Jun 2023