Supplier invoice · Wrenmoor Services Ltd QuickBooks
Rowan Fleet Fuel Cards SI-212429
PaidAP-24256
Dated Mon 3 Aug 2026, received on Tue 4 Aug at 16:04 from the supplier portal. Due Mon 17 Aug (14 days). Booked in August 2026.
Total
£2,082.48
net £1,735.40 + VAT £347.08
Due
17 Aug
46 days ago
The document
As the supplier sent it, from the supplier portal
RFRowan Fleet Fuel CardsLeicester · 0116 496 0282
VAT invoice
Invoice toWrenmoor Services Ltd, Wrenmoor House, Calvert Way, Derby DE24 · VAT GB 318 4519 08
| Description | Qty | Unit | Net |
|---|---|---|---|
| Fuel card transactions, 28 engineer vans, week ending 2 Aug 20265300 Van fuel cards · FLT | 1 | £1,735.40 | £1,735.40 |
Net£1,735.40VAT at 20%£347.08Total£2,082.48
Please pay to account ending 8894. Terms: 14 days.
Lines and coding
1 line, coding suggested from the last 9 invoices from this supplier| Line | Qty | Unit | Net | Account | Cost centre |
|---|---|---|---|---|---|
| Fuel card transactions, 28 engineer vans, week ending 2 Aug 2026 | 1 | £1,735.40 | £1,735.40 | 5300 Van fuel cards | FLT Engineer fleetholder Chris Haddon |
VAT at 20%£347.08Total£2,082.48
No purchase order
Fuel cards is not bought on purchase orders. It goes on the approval route: £1,000.01 to £10,000 including VAT, so budget holder, then the Group FD.
Ledger postings
QuickBooks stays the books of record for Services; this is what was posted there
Posted to QuickBooks on Tue 11 Aug at 10:30, in August 2026.
| Account | Debit | Credit |
|---|---|---|
| 5300 Van fuel cards | £1,735.40 | |
| 2200 VAT control | £347.08 | |
| 2100 Accounts payable | £2,082.48 | |
| Total | £2,082.48 | £2,082.48 |
Paid in run PR-SRV-0814 (GL-01132, Fri 14 Aug): 18 payments, £61,418.80, of which this invoice £2,082.48. The run debited 2100 Accounts payable, 2140 Intercompany: Wrenmoor Trading Ltd and credited 1200 Fernlea Bank current account.
Audit log
13 events, by the system and by people4 Aug
16:04CapturedDownloaded from the supplier portalThe system
16:04CapturedDownloaded from the supplier portalThe system
4 Aug
16:05ReadRead: supplier, invoice number, dates, 1 line and VATThe system
16:05ReadRead: supplier, invoice number, dates, 1 line and VATThe system
4 Aug
16:05CheckedChecked: not a duplicate; bank details match the supplier recordThe system
16:05CheckedChecked: not a duplicate; bank details match the supplier recordThe system
4 Aug
16:06CodedCoded to 5300 Van fuel cards, cost centre FLT (from the last 9 invoices from this supplier)The system
16:06CodedCoded to 5300 Van fuel cards, cost centre FLT (from the last 9 invoices from this supplier)The system
4 Aug
16:06RoutedSent to Chris Haddon (budget holder, Engineer fleet)The system
16:06RoutedSent to Chris Haddon (budget holder, Engineer fleet)The system
6 Aug
09:00ReminderReminder sent to Chris HaddonThe system
09:00ReminderReminder sent to Chris HaddonThe system
10 Aug
09:00ReminderSecond reminder sent to Chris HaddonThe system
09:00ReminderSecond reminder sent to Chris HaddonThe system
10 Aug
17:10ApprovedApproved by Chris HaddonChris
17:10ApprovedApproved by Chris HaddonChris
10 Aug
17:11RoutedSent to Claire Ashworth (group fd)The system
17:11RoutedSent to Claire Ashworth (group fd)The system
11 Aug
10:29ApprovedApproved by Claire AshworthClaire
10:29ApprovedApproved by Claire AshworthClaire
11 Aug
10:30PostedPosted to QuickBooksThe system
10:30PostedPosted to QuickBooksThe system
14 Aug
09:12Payment runAdded to payment run PR-SRV-0814 (due 17 Aug)Liam
09:12Payment runAdded to payment run PR-SRV-0814 (due 17 Aug)Liam
14 Aug
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-SRV-0814The system
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-SRV-0814The system
Approval route
£1,000.01 to £10,000, including VAT: Budget holder, then Group FD
- CapturedAutomaticDownloaded from the supplier portal, Tue 4 Aug 16:04
- Read and checkedAutomaticSupplier, invoice number, dates, 1 line and VAT. Not a duplicate; bank details match the supplier record
- CodedAutomatic5300 Van fuel cards, cost centre FLT (from the last 9 invoices from this supplier)
- Budget holderChris HaddonApproved by Chris Haddon, 10 Aug 17:10
- Group FDClaire AshworthApproved by Claire Ashworth, 11 Aug 10:29
- Posted to QuickBooksAutomatic11 Aug 10:30, August 2026
- PaidFernlea BankFri 14 Aug 14:00, run PR-SRV-0814
Approval trail
4 Aug 16:06Sent to Chris Haddon (budget holder, Engineer fleet)
6 Aug 09:00Reminder sent to Chris Haddon
10 Aug 09:00Second reminder sent to Chris Haddon
10 Aug 17:10Approved by Chris Haddon
10 Aug 17:11Sent to Claire Ashworth (group fd)
11 Aug 10:29Approved by Claire Ashworth
Reminders at 2 and 4 working days; escalated to the Group FD at 5. Anyone higher on the route can approve in place of a lower step. The audit trail records who approved and for whom.
Payment
Payment runs →DueMon 17 Aug 2026
Terms14 days
Pay toaccount ending 8894
FromFernlea Bank, Services account ending 5528
Paid Fri 14 Aug at 14:00 by Faster Payment, run PR-SRV-0814.
Supplier
Supplier page →Rowan Fleet Fuel Cards
Fuel cards · Leicester
ContactRob Gilbert
Phone on file0116 496 0282
SuppliesTrading, Services
Bank detailsending 8894, since 22 Jun 2023