Supplier invoice · Wrenmoor Services Ltd QuickBooks
Rowan Fleet Fuel Cards SI-212369
PaidAP-24150
Dated Mon 20 Jul 2026, received on Tue 21 Jul at 09:04 from the supplier portal. Due Mon 3 Aug (14 days). Booked in July 2026.
Total
£2,490.46
net £2,075.38 + VAT £415.08
Due
3 Aug
60 days ago
The document
As the supplier sent it, from the supplier portal
RFRowan Fleet Fuel CardsLeicester · 0116 496 0282
VAT invoice
Invoice toWrenmoor Services Ltd, Wrenmoor House, Calvert Way, Derby DE24 · VAT GB 318 4519 08
| Description | Qty | Unit | Net |
|---|---|---|---|
| Fuel card transactions, 28 engineer vans, week ending 19 Jul 20265300 Van fuel cards · FLT | 1 | £2,075.38 | £2,075.38 |
Net£2,075.38VAT at 20%£415.08Total£2,490.46
Please pay to account ending 8894. Terms: 14 days.
Lines and coding
1 line, coding suggested from the last 23 invoices from this supplier| Line | Qty | Unit | Net | Account | Cost centre |
|---|---|---|---|---|---|
| Fuel card transactions, 28 engineer vans, week ending 19 Jul 2026 | 1 | £2,075.38 | £2,075.38 | 5300 Van fuel cards | FLT Engineer fleetholder Chris Haddon |
VAT at 20%£415.08Total£2,490.46
No purchase order
Fuel cards is not bought on purchase orders. It goes on the approval route: £1,000.01 to £10,000 including VAT, so budget holder, then the Group FD.
Ledger postings
QuickBooks stays the books of record for Services; this is what was posted there
Posted to QuickBooks on Tue 21 Jul at 12:12, in July 2026.
| Account | Debit | Credit |
|---|---|---|
| 5300 Van fuel cards | £2,075.38 | |
| 2200 VAT control | £415.08 | |
| 2100 Accounts payable | £2,490.46 | |
| Total | £2,490.46 | £2,490.46 |
Paid in run PR-SRV-0731 (GL-01122, Fri 31 Jul): 14 payments, £13,893.63, of which this invoice £2,490.46. The run debited 2100 Accounts payable, 2140 Intercompany: Wrenmoor Trading Ltd and credited 1200 Fernlea Bank current account.
Audit log
11 events, by the system and by people21 Jul
09:04CapturedDownloaded from the supplier portalThe system
09:04CapturedDownloaded from the supplier portalThe system
21 Jul
09:05ReadRead: supplier, invoice number, dates, 1 line and VATThe system
09:05ReadRead: supplier, invoice number, dates, 1 line and VATThe system
21 Jul
09:05CheckedChecked: not a duplicate; bank details match the supplier recordThe system
09:05CheckedChecked: not a duplicate; bank details match the supplier recordThe system
21 Jul
09:06CodedCoded to 5300 Van fuel cards, cost centre FLT (from the last 23 invoices from this supplier)The system
09:06CodedCoded to 5300 Van fuel cards, cost centre FLT (from the last 23 invoices from this supplier)The system
21 Jul
09:06RoutedSent to Chris Haddon (budget holder, Engineer fleet)The system
09:06RoutedSent to Chris Haddon (budget holder, Engineer fleet)The system
21 Jul
10:21ApprovedApproved by Chris HaddonChris
10:21ApprovedApproved by Chris HaddonChris
21 Jul
10:22RoutedSent to Claire Ashworth (group fd)The system
10:22RoutedSent to Claire Ashworth (group fd)The system
21 Jul
12:11ApprovedApproved by Claire AshworthClaire
12:11ApprovedApproved by Claire AshworthClaire
21 Jul
12:12PostedPosted to QuickBooksThe system
12:12PostedPosted to QuickBooksThe system
31 Jul
09:12Payment runAdded to payment run PR-SRV-0731 (due 3 Aug)Liam
09:12Payment runAdded to payment run PR-SRV-0731 (due 3 Aug)Liam
31 Jul
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-SRV-0731The system
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-SRV-0731The system
Approval route
£1,000.01 to £10,000, including VAT: Budget holder, then Group FD
- CapturedAutomaticDownloaded from the supplier portal, Tue 21 Jul 09:04
- Read and checkedAutomaticSupplier, invoice number, dates, 1 line and VAT. Not a duplicate; bank details match the supplier record
- CodedAutomatic5300 Van fuel cards, cost centre FLT (from the last 23 invoices from this supplier)
- Budget holderChris HaddonApproved by Chris Haddon, 21 Jul 10:21
- Group FDClaire AshworthApproved by Claire Ashworth, 21 Jul 12:11
- Posted to QuickBooksAutomatic21 Jul 12:12, July 2026
- PaidFernlea BankFri 31 Jul 14:00, run PR-SRV-0731
Approval trail
21 Jul 09:06Sent to Chris Haddon (budget holder, Engineer fleet)
21 Jul 10:21Approved by Chris Haddon
21 Jul 10:22Sent to Claire Ashworth (group fd)
21 Jul 12:11Approved by Claire Ashworth
Reminders at 2 and 4 working days; escalated to the Group FD at 5. Anyone higher on the route can approve in place of a lower step. The audit trail records who approved and for whom.
Payment
Payment runs →DueMon 3 Aug 2026
Terms14 days
Pay toaccount ending 8894
FromFernlea Bank, Services account ending 5528
Paid Fri 31 Jul at 14:00 by Faster Payment, run PR-SRV-0731.
Supplier
Supplier page →Rowan Fleet Fuel Cards
Fuel cards · Leicester
ContactRob Gilbert
Phone on file0116 496 0282
SuppliesTrading, Services
Bank detailsending 8894, since 22 Jun 2023