Supplier invoice · Wrenmoor Services Ltd QuickBooks

Brindley Refrigerants Ltd INV-02891

PaidAP-24301

Dated Fri 7 Aug 2026, received on Sun 9 Aug at 16:50 from the AP mailbox. Due Sun 6 Sep (30 days). Booked in August 2026.

Total

£1,901.20

net £1,584.33 + VAT £316.87

Due

6 Sep

26 days ago

The document

As the supplier sent it, from the AP mailbox

BRBrindley Refrigerants LtdStoke-on-Trent · 01632 960 415

VAT invoiceNo.INV-02891Date7 Aug 2026Due6 Sep 2026Your orderPO-S-2420

Invoice toWrenmoor Services Ltd, Wrenmoor House, Calvert Way, Derby DE24 · VAT GB 318 4519 08

Description	Qty	Unit	Net
Refrigerant R32, 9kg cylinder5000 Parts and materials · PPM	3	£167.56	£502.68
Sight glass 1/2in5000 Parts and materials · PPM	31	£17.23	£534.13
Thermostatic expansion valve5000 Parts and materials · PPM	8	£68.44	£547.52

Net£1,584.33VAT at 20%£316.87Total£1,901.20

Please pay to account ending 6355. Terms: 30 days.

Lines and coding

3 lines, coding suggested from the last 13 invoices from this supplier

Line	Qty	Unit	Net	Account	Cost centre
Refrigerant R32, 9kg cylinder	3	£167.56	£502.68	5000 Parts and materials	PPM Planned maintenanceholder Mark Ellison
Sight glass 1/2in	31	£17.23	£534.13	5000 Parts and materials	PPM Planned maintenanceholder Mark Ellison
Thermostatic expansion valve	8	£68.44	£547.52	5000 Parts and materials	PPM Planned maintenanceholder Mark Ellison

VAT at 20%£316.87Total£1,901.20

Order, delivery and invoice

Within 2% or £25 of the purchase order, whichever is less

matched

Purchase orderPO-S-2420raised Fri 31 Jul by Mark Ellison£1,584.33 net

DeliveryGRN-S-3118booked in Thu 6 Aug 11:18Chris Haddon

This invoiceINV-02891dated Fri 7 Aug£1,584.33 net

Item	Ordered	Delivered	Invoiced	Result
Refrigerant R32, 9kg cylinder	3at £167.56	3	3at £167.56	agrees
Sight glass 1/2in	31at £17.23	31	31at £17.23	agrees
Thermostatic expansion valve	8at £68.44	8	8at £68.44	agrees

Ledger postings

QuickBooks stays the books of record for Services; this is what was posted there

posted GL-00682

Posted to QuickBooks on Sun 9 Aug at 16:54, in August 2026.

Account	Debit	Credit
5000 Parts and materials	£1,584.33
2200 VAT control	£316.87
2100 Accounts payable		£1,901.20
Total	£1,901.20	£1,901.20

Paid in run PR-SRV-0904 (GL-01144, Fri 4 Sep): 18 payments, £18,877.44, of which this invoice £1,901.20. The run debited 2100 Accounts payable, 2140 Intercompany: Wrenmoor Trading Ltd and credited 1200 Fernlea Bank current account.

Audit log

9 events, by the system and by people

9 Aug
16:50CapturedCaptured from the AP mailboxThe system

9 Aug
16:51ReadRead: supplier, invoice number, dates, 3 lines and VATThe system

9 Aug
16:51CheckedChecked: not a duplicate; bank details match the supplier recordThe system

9 Aug
16:52CodedCoded to 5000 Parts and materials, cost centre PPM (from the last 13 invoices from this supplier)The system

9 Aug
16:53MatchedMatched to PO-S-2420 and delivery GRN-S-3118: prices and quantities agreeThe system

9 Aug
16:53ApprovedApproved by the match (PO-S-2420 approved by Mark Ellison on 31 Jul)The system

9 Aug
16:54PostedPosted to QuickBooksThe system

4 Sep
09:12Payment runAdded to payment run PR-SRV-0904 (due 6 Sep)Liam

4 Sep
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-SRV-0904The system

Approval route

Approved by the three-way match

Approvals →

CapturedAutomaticCaptured from the AP mailbox, Sun 9 Aug 16:50
Read and checkedAutomaticSupplier, invoice number, dates, 3 lines and VAT. Not a duplicate; bank details match the supplier record
CodedAutomatic5000 Parts and materials, cost centre PPM (from the last 13 invoices from this supplier)
Matched to the order and deliveryAutomaticMatched to PO-S-2420 and delivery GRN-S-3118: prices and quantities agree
Approved by the matchAutomatic(PO-S-2420 approved by Mark Ellison on 31 Jul)
Posted to QuickBooksAutomatic9 Aug 16:54, August 2026
PaidFernlea BankFri 4 Sep 14:00, run PR-SRV-0904