Supplier invoice · Wrenmoor Services Ltd QuickBooks
Rowan Fleet Fuel Cards SI-212438
PaidAP-24302
Dated Mon 10 Aug 2026, received on Mon 10 Aug at 07:55 from the supplier portal. Due Mon 24 Aug (14 days). Booked in August 2026.
Total
£2,649.38
net £2,207.82 + VAT £441.56
Due
24 Aug
39 days ago
The document
As the supplier sent it, from the supplier portal
RFRowan Fleet Fuel CardsLeicester · 0116 496 0282
VAT invoice
Invoice toWrenmoor Services Ltd, Wrenmoor House, Calvert Way, Derby DE24 · VAT GB 318 4519 08
| Description | Qty | Unit | Net |
|---|---|---|---|
| Fuel card transactions, 28 engineer vans, week ending 9 Aug 20265300 Van fuel cards · FLT | 1 | £2,207.82 | £2,207.82 |
Net£2,207.82VAT at 20%£441.56Total£2,649.38
Please pay to account ending 8894. Terms: 14 days.
Lines and coding
1 line, coding suggested from the last 17 invoices from this supplier| Line | Qty | Unit | Net | Account | Cost centre |
|---|---|---|---|---|---|
| Fuel card transactions, 28 engineer vans, week ending 9 Aug 2026 | 1 | £2,207.82 | £2,207.82 | 5300 Van fuel cards | FLT Engineer fleetholder Chris Haddon |
VAT at 20%£441.56Total£2,649.38
No purchase order
Fuel cards is not bought on purchase orders. It goes on the approval route: £1,000.01 to £10,000 including VAT, so budget holder, then the Group FD.
Ledger postings
QuickBooks stays the books of record for Services; this is what was posted there
Posted to QuickBooks on Mon 10 Aug at 09:49, in August 2026.
| Account | Debit | Credit |
|---|---|---|
| 5300 Van fuel cards | £2,207.82 | |
| 2200 VAT control | £441.56 | |
| 2100 Accounts payable | £2,649.38 | |
| Total | £2,649.38 | £2,649.38 |
Paid in run PR-SRV-0821 (GL-01136, Fri 21 Aug): 15 payments, £18,090.92, of which this invoice £2,649.38. The run debited 2140 Intercompany: Wrenmoor Trading Ltd, 2100 Accounts payable and credited 1200 Fernlea Bank current account.
Audit log
11 events, by the system and by people10 Aug
07:55CapturedDownloaded from the supplier portalThe system
07:55CapturedDownloaded from the supplier portalThe system
10 Aug
07:56ReadRead: supplier, invoice number, dates, 1 line and VATThe system
07:56ReadRead: supplier, invoice number, dates, 1 line and VATThe system
10 Aug
07:56CheckedChecked: not a duplicate; bank details match the supplier recordThe system
07:56CheckedChecked: not a duplicate; bank details match the supplier recordThe system
10 Aug
07:57CodedCoded to 5300 Van fuel cards, cost centre FLT (from the last 17 invoices from this supplier)The system
07:57CodedCoded to 5300 Van fuel cards, cost centre FLT (from the last 17 invoices from this supplier)The system
10 Aug
07:57RoutedSent to Chris Haddon (budget holder, Engineer fleet)The system
07:57RoutedSent to Chris Haddon (budget holder, Engineer fleet)The system
10 Aug
09:26ApprovedApproved by Chris HaddonChris
09:26ApprovedApproved by Chris HaddonChris
10 Aug
09:27RoutedSent to Claire Ashworth (group fd)The system
09:27RoutedSent to Claire Ashworth (group fd)The system
10 Aug
09:48ApprovedApproved by Claire AshworthClaire
09:48ApprovedApproved by Claire AshworthClaire
10 Aug
09:49PostedPosted to QuickBooksThe system
09:49PostedPosted to QuickBooksThe system
21 Aug
09:12Payment runAdded to payment run PR-SRV-0821 (due 24 Aug)Liam
09:12Payment runAdded to payment run PR-SRV-0821 (due 24 Aug)Liam
21 Aug
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-SRV-0821The system
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-SRV-0821The system
Approval route
£1,000.01 to £10,000, including VAT: Budget holder, then Group FD
- CapturedAutomaticDownloaded from the supplier portal, Mon 10 Aug 07:55
- Read and checkedAutomaticSupplier, invoice number, dates, 1 line and VAT. Not a duplicate; bank details match the supplier record
- CodedAutomatic5300 Van fuel cards, cost centre FLT (from the last 17 invoices from this supplier)
- Budget holderChris HaddonApproved by Chris Haddon, 10 Aug 09:26
- Group FDClaire AshworthApproved by Claire Ashworth, 10 Aug 09:48
- Posted to QuickBooksAutomatic10 Aug 09:49, August 2026
- PaidFernlea BankFri 21 Aug 14:00, run PR-SRV-0821
Approval trail
10 Aug 07:57Sent to Chris Haddon (budget holder, Engineer fleet)
10 Aug 09:26Approved by Chris Haddon
10 Aug 09:27Sent to Claire Ashworth (group fd)
10 Aug 09:48Approved by Claire Ashworth
Reminders at 2 and 4 working days; escalated to the Group FD at 5. Anyone higher on the route can approve in place of a lower step. The audit trail records who approved and for whom.
Payment
Payment runs →DueMon 24 Aug 2026
Terms14 days
Pay toaccount ending 8894
FromFernlea Bank, Services account ending 5528
Paid Fri 21 Aug at 14:00 by Faster Payment, run PR-SRV-0821.
Supplier
Supplier page →Rowan Fleet Fuel Cards
Fuel cards · Leicester
ContactRob Gilbert
Phone on file0116 496 0282
SuppliesTrading, Services
Bank detailsending 8894, since 22 Jun 2023