Supplier invoice · Wrenmoor Services Ltd QuickBooks
Ryeford Electrical Wholesale REW-3520
ApprovedAP-24461
Dated Tue 1 Sep 2026, received on Thu 3 Sep at 07:47 from the AP mailbox. Due Sat 31 Oct (30 days end of month). Booked in September 2026.
Total
£1,245.68
net £1,038.07 + VAT £207.61
Due
31 Oct
in 29 days
The document
As the supplier sent it, from the AP mailbox
RERyeford Electrical WholesaleDerby · 01632 960 191
VAT invoice
Invoice toWrenmoor Services Ltd, Wrenmoor House, Calvert Way, Derby DE24 · VAT GB 318 4519 08
| Description | Qty | Unit | Net |
|---|---|---|---|
| Cable 1.5mm 3-core, 50m5000 Parts and materials · REA | 5 | £56.64 | £283.20 |
| Timer relay5000 Parts and materials · REA | 8 | £31.15 | £249.20 |
| Rotary isolator 20A5000 Parts and materials · REA | 22 | £11.56 | £254.32 |
| Contactor 25A5000 Parts and materials · REA | 5 | £50.27 | £251.35 |
Net£1,038.07VAT at 20%£207.61Total£1,245.68
Please pay to account ending 4947. Terms: 30 days end of month.
Lines and coding
4 lines, coding suggested from the last 15 invoices from this supplier| Line | Qty | Unit | Net | Account | Cost centre |
|---|---|---|---|---|---|
| Cable 1.5mm 3-core, 50m | 5 | £56.64 | £283.20 | 5000 Parts and materials | REA Reactive repairsholder Mark Ellison |
| Timer relay | 8 | £31.15 | £249.20 | 5000 Parts and materials | REA Reactive repairsholder Mark Ellison |
| Rotary isolator 20A | 22 | £11.56 | £254.32 | 5000 Parts and materials | REA Reactive repairsholder Mark Ellison |
| Contactor 25A | 5 | £50.27 | £251.35 | 5000 Parts and materials | REA Reactive repairsholder Mark Ellison |
VAT at 20%£207.61Total£1,245.68
No purchase order
Ryeford Electrical Wholesale usually supplies against a purchase order, but none was quoted. It went on the approval route instead: £1,000.01 to £10,000 including VAT, so budget holder, then the Group FD.
Ledger postings
QuickBooks stays the books of record for Services; this is what was posted there
Posted to QuickBooks on Thu 10 Sep at 08:18, in September 2026.
| Account | Debit | Credit |
|---|---|---|
| 5000 Parts and materials | £1,038.07 | |
| 2200 VAT control | £207.61 | |
| 2100 Accounts payable | £1,245.68 | |
| Total | £1,245.68 | £1,245.68 |
Audit log
11 events, by the system and by people3 Sep
07:47CapturedCaptured from the AP mailboxThe system
07:47CapturedCaptured from the AP mailboxThe system
3 Sep
07:48ReadRead: supplier, invoice number, dates, 4 lines and VATThe system
07:48ReadRead: supplier, invoice number, dates, 4 lines and VATThe system
3 Sep
07:48CheckedChecked: not a duplicate; bank details match the supplier recordThe system
07:48CheckedChecked: not a duplicate; bank details match the supplier recordThe system
3 Sep
07:49CodedCoded to 5000 Parts and materials, cost centre REA (from the last 15 invoices from this supplier)The system
07:49CodedCoded to 5000 Parts and materials, cost centre REA (from the last 15 invoices from this supplier)The system
3 Sep
07:49RoutedSent to Mark Ellison (budget holder, Reactive repairs)The system
07:49RoutedSent to Mark Ellison (budget holder, Reactive repairs)The system
7 Sep
09:00ReminderReminder sent to Mark EllisonThe system
09:00ReminderReminder sent to Mark EllisonThe system
9 Sep
08:26ApprovedApproved by Mark EllisonMark
08:26ApprovedApproved by Mark EllisonMark
9 Sep
08:27RoutedSent to Claire Ashworth (group fd)The system
08:27RoutedSent to Claire Ashworth (group fd)The system
9 Sep
09:00ReminderSecond reminder sent to Mark EllisonThe system
09:00ReminderSecond reminder sent to Mark EllisonThe system
10 Sep
08:17ApprovedApproved by Claire AshworthClaire
08:17ApprovedApproved by Claire AshworthClaire
10 Sep
08:18PostedPosted to QuickBooksThe system
08:18PostedPosted to QuickBooksThe system
Approval route
£1,000.01 to £10,000, including VAT: Budget holder, then Group FD
- CapturedAutomaticCaptured from the AP mailbox, Thu 3 Sep 07:47
- Read and checkedAutomaticSupplier, invoice number, dates, 4 lines and VAT. Not a duplicate; bank details match the supplier record
- CodedAutomatic5000 Parts and materials, cost centre REA (from the last 15 invoices from this supplier)
- Budget holderMark EllisonApproved by Mark Ellison, 9 Sep 08:26
- Group FDClaire AshworthApproved by Claire Ashworth, 10 Sep 08:17
- Posted to QuickBooksAutomatic10 Sep 08:18, September 2026
Approval trail
3 Sep 07:49Sent to Mark Ellison (budget holder, Reactive repairs)
7 Sep 09:00Reminder sent to Mark Ellison
9 Sep 08:26Approved by Mark Ellison
9 Sep 08:27Sent to Claire Ashworth (group fd)
9 Sep 09:00Second reminder sent to Mark Ellison
10 Sep 08:17Approved by Claire Ashworth
Reminders at 2 and 4 working days; escalated to the Group FD at 5. Anyone higher on the route can approve in place of a lower step. The audit trail records who approved and for whom.
Payment
DueSat 31 Oct 2026
Terms30 days end of month
Pay toaccount ending 4947
FromFernlea Bank, Services account ending 5528
Approved and posted. It joins the Friday payment run before Sat 31 Oct.
Supplier
Supplier page →Ryeford Electrical Wholesale
Electrical wholesale · Derby
ContactTracey Yates
Phone on file01632 960 191
SuppliesTrading, Services
Bank detailsending 4947, since 20 May 2024
Other invoices from them to Services
11 SepREW-3533Approved£775.682 SepREW-3524Approved£1,352.5228 AugREW-3517Paid£636.2610 AugREW-3494Paid£1,156.794 AugREW-3488Paid£1,291.39