July to September 2026 and today to 10:42 · from Xero, Sage, QuickBooks and the approval trail
Reports
£623,902.01 owed to suppliers at 30 September, agreeing to the three ledgers to the penny, none of it overdue. Matched invoices were approved in a median 6 min, routed ones in 47.3 h. 19 exceptions this quarter, including 3 duplicates stopped (£4,477.56).
Aged creditors at 30 September 2026
Supplier invoices posted to September or earlier and not paid by 30 September, by when they fall due. Intercompany invoices are left out (they are on the intercompany screen).
| Company | Control account | Aged creditors | Ledger balance | Difference | Close task |
|---|---|---|---|---|---|
| Wrenmoor Holdings Ltd | Xero 800 | £4,651.20 | £4,651.20 | £0.00 agrees | HLD-cred |
| Wrenmoor Trading Ltd | Sage 2100 | £555,762.17 | £555,762.17 | £0.00 agrees | TRD-cred |
| Wrenmoor Services Ltd | QuickBooks 2100 | £63,488.64 | £63,488.64 | £0.00 agrees | SRV-cred |
| Supplier | Company | Invoices | Overdue | By 9 Oct | 10 to 31 Oct | Nov or later | Total | In today's run |
|---|---|---|---|---|---|---|---|---|
| Hartlow Valve Companyincludes your approval6 invoices, Trading, due 10 to 31 Oct | Trading | 6 | - | - | 53,806.20 | - | 53,806.20 | - |
| Lorrimer Fans Ltdincludes your approval4 invoices, Trading, due 10 to 31 Oct | Trading | 4 | - | - | 43,472.64 | - | 43,472.64 | - |
| Whitlow Boiler Sparesincludes your approval6 invoices, Trading, due 10 to 31 Oct | Trading | 6 | - | - | 33,575.04 | - | 33,575.04 | - |
| Marnwood Motors and Drivesincludes your approval5 invoices, Trading, due 10 to 31 Oct | Trading | 5 | - | - | 32,535.24 | - | 32,535.24 | - |
| Elsworth Filtration Ltdincludes your approval5 invoices, Trading, due 10 to 31 Oct | Trading | 5 | - | - | 30,795.12 | - | 30,795.12 | - |
| Coldwell Controls Ltdincludes your approval4 invoices, Trading, due 10 to 31 Oct | Trading | 4 | - | - | 28,485.36 | - | 28,485.36 | - |
| Langmere Refrigeration Partsincludes your approval4 invoices, Trading, due 10 to 31 Oct | Trading | 4 | - | - | 27,208.80 | - | 27,208.80 | - |
| Colmere Copper Tube Ltdincludes your approval4 invoices, Trading, due 10 to 31 Oct | Trading | 4 | - | - | 25,159.92 | - | 25,159.92 | - |
| Ulverby Compressors Ltdincludes your approval2 invoices, Trading, due 10 to 31 Oct | Trading | 2 | - | - | 22,404.96 | - | 22,404.96 | - |
| Ivelbrook Heat Exchangersincludes your approval2 invoices, Trading, due 10 to 31 Oct | Trading | 2 | - | - | 22,058.40 | - | 22,058.40 | - |
| Greysby Ductwork Suppliesincludes your approval3 invoices, Trading, due 10 to 31 Oct | Trading | 3 | - | - | 20,680.20 | - | 20,680.20 | - |
| Dunmere Pumps Ltdincludes your approval3 invoices, Trading, due 10 to 31 Oct | Trading | 3 | - | - | 20,359.20 | - | 20,359.20 | - |
| Inchmere Boiler Partsincludes your approval4 invoices, Trading, due 10 to 31 Oct | Trading | 4 | - | - | 20,316.48 | - | 20,316.48 | - |
| Yarrowby Refrigeration Wholesaleincludes your approval2 invoices, Trading, due 10 to 31 Oct | Trading | 2 | - | - | 18,508.68 | - | 18,508.68 | - |
| Thornbeck Sensors Ltdincludes your approval5 invoices, Trading, due 10 to 31 Oct | Trading | 5 | - | - | 16,270.56 | - | 16,270.56 | - |
| Brackwell Air Movementincludes your approval2 invoices, Trading, due 10 to 31 Oct | Trading | 2 | - | - | 15,577.44 | - | 15,577.44 | - |
| Kettlesby Thermostats Ltdincludes your approval2 invoices, Trading, due 10 to 31 Oct | Trading | 2 | - | - | 14,716.08 | - | 14,716.08 | - |
| Vexley Valves and Fittingsincludes your approval3 invoices, Trading, due 10 to 31 Oct | Trading | 3 | - | - | 14,111.28 | - | 14,111.28 | - |
| Elverby Controls Distributionincludes your approval3 invoices, Trading, due 10 to 31 Oct | Trading | 3 | - | - | 13,291.68 | - | 13,291.68 | - |
| Ashlow Burner Sparesincludes your approval3 invoices, Trading, due 10 to 31 Oct | Trading | 3 | - | - | 12,332.28 | - | 12,332.28 | - |
| Ryeford Electrical Wholesaleincludes your approval3 invoices, Trading, due 10 to 31 Oct | Trading | 3 | - | - | 11,778.48 | - | 11,778.48 | - |
| Dunholt Pump Sparesincludes your approval2 invoices, Trading, due 10 to 31 Oct | Trading | 2 | - | - | 9,607.20 | - | 9,607.20 | - |
| Varley Insulation Suppliesincludes your approval2 invoices, Trading, due 10 to 31 Oct | Trading | 2 | - | - | 8,913.00 | - | 8,913.00 | - |
| Oakbrook Water Treatment Productsincludes your approval2 invoices, Trading, due 10 to 31 Oct | Trading | 2 | - | - | 8,336.16 | - | 8,336.16 | - |
| Fernhollow Seals and Gasketsincludes your approval2 invoices, Trading, due 10 to 31 Oct | Trading | 2 | - | - | 7,618.56 | - | 7,618.56 | - |
| Elsworth Filtration Ltdincludes your approval3 invoices, Services, due 10 to 31 Oct | Services | 3 | - | - | 7,537.92 | - | 7,537.92 | - |
| Brindley Refrigerants Ltdincludes your approval4 invoices, Services, due by 9 Oct and due 10 to 31 Oct | Services | 4 | - | 4,054.25 | 3,370.08 | - | 7,424.33 | 4,054.25 |
| Penmoor Fixings Ltdincludes your approval2 invoices, Trading, due 10 to 31 Oct | Trading | 2 | - | - | 7,067.04 | - | 7,067.04 | - |
| Rowan Fleet Fuel Cardsincludes your approval2 invoices, Services, due by 9 Oct and due 10 to 31 Oct | Services | 2 | - | 2,653.42 | 2,496.83 | - | 5,150.25 | 2,653.42 |
| Kestrelford Plumbing Suppliesincludes your approval3 invoices, Services, due by 9 Oct and due 10 to 31 Oct | Services | 3 | - | 951.56 | 3,123.94 | - | 4,075.50 | 951.56 |
| Coldwell Controls Ltdincludes your approval3 invoices, Services, due 10 to 31 Oct | Services | 3 | - | - | 4,045.11 | - | 4,045.11 | - |
| Trentvale Haulage Ltdincludes your approval3 invoices, Trading, due by 9 Oct and due 10 to 31 Oct | Trading | 3 | - | 1,315.69 | 2,600.10 | - | 3,915.79 | 1,315.69 |
| Brookholt Kitchen Extract Cleaningincludes your approval1 invoice, Services, due by 9 Oct | Services | 1 | - | 3,558.00 | - | - | 3,558.00 | 3,558.00 |
| Ryeford Electrical Wholesaleincludes your approval3 invoices, Services, due 10 to 31 Oct | Services | 3 | - | - | 3,373.88 | - | 3,373.88 | - |
| Crossway Parcels Ltdincludes your approval2 invoices, Trading, due by 9 Oct and due 10 to 31 Oct | Trading | 2 | - | 1,806.12 | 1,551.62 | - | 3,357.74 | 1,806.12 |
| Lorbeck Water Hygiene Ltdincludes your approval1 invoice, Services, due by 9 Oct | Services | 1 | - | 3,264.00 | - | - | 3,264.00 | - |
| Tallmere Access Hire Ltdincludes your approval3 invoices, Services, due 10 to 31 Oct | Services | 3 | - | - | 3,181.20 | - | 3,181.20 | - |
| Oakbrook Water Treatment Productsincludes your approval1 invoice, Services, due 10 to 31 Oct | Services | 1 | - | - | 2,854.66 | - | 2,854.66 | - |
| Airmere Testing Ltdincludes your approval1 invoice, Services, due by 9 Oct | Services | 1 | - | 2,689.20 | - | - | 2,689.20 | 2,689.20 |
| Garthwick Commercialsincludes your approval2 invoices, Services, due 10 to 31 Oct | Services | 2 | - | - | 2,491.20 | - | 2,491.20 | - |
| Mosswick Belts and Bearingsincludes your approval2 invoices, Services, due 10 to 31 Oct | Services | 2 | - | - | 2,357.56 | - | 2,357.56 | - |
| Brightholm Commercial Cleaningincludes your approval1 invoice, Holdings, due 10 to 31 Oct | Holdings | 1 | - | - | 1,944.00 | - | 1,944.00 | - |
| Ironholt Tool Suppliesincludes your approval2 invoices, Services, due 10 to 31 Oct | Services | 2 | - | - | 1,764.00 | - | 1,764.00 | - |
| Rowan Fleet Fuel Cardsincludes your approval2 invoices, Trading, due by 9 Oct and due 10 to 31 Oct | Trading | 2 | - | 822.00 | 744.85 | - | 1,566.85 | 822.00 |
| Penderby Skills Centreincludes your approval1 invoice, Services, due by 9 Oct | Services | 1 | - | 1,533.60 | - | - | 1,533.60 | 1,533.60 |
| Beckhollow Signsincludes your approval1 invoice, Trading, due 10 to 31 Oct | Trading | 1 | - | - | 1,497.13 | - | 1,497.13 | - |
| Holloway Packaging Suppliesincludes your approval2 invoices, Trading, due 10 to 31 Oct | Trading | 2 | - | - | 1,412.40 | - | 1,412.40 | - |
| Thermosight Surveys Ltdincludes your approval1 invoice, Services, due 10 to 31 Oct | Services | 1 | - | - | 1,317.60 | - | 1,317.60 | - |
| Duffmere Safety Trainingincludes your approval1 invoice, Services, due 10 to 31 Oct | Services | 1 | - | - | 1,148.02 | - | 1,148.02 | - |
| Carrow Legal LLPincludes your approval1 invoice, Services, due by 9 Oct | Services | 1 | - | 991.20 | - | - | 991.20 | 991.20 |
| Inchley Finance Academyincludes your approval1 invoice, Holdings, due 10 to 31 Oct | Holdings | 1 | - | - | 968.40 | - | 968.40 | - |
| Tarnside Waste Servicesincludes your approval1 invoice, Services, due 10 to 31 Oct | Services | 1 | - | - | 936.00 | - | 936.00 | - |
| Northmoor Forklift Trainingincludes your approval1 invoice, Trading, due by 9 Oct | Trading | 1 | - | 930.67 | - | - | 930.67 | 930.67 |
| Liftmere Handling Ltdincludes your approval1 invoice, Trading, due by 9 Oct | Trading | 1 | - | 744.00 | - | - | 744.00 | 744.00 |
| Kitwell Workwear Ltdincludes your approval1 invoice, Services, due 10 to 31 Oct | Services | 1 | - | - | 640.80 | - | 640.80 | - |
| Garthwick Commercialsincludes your approval1 invoice, Trading, due 10 to 31 Oct | Trading | 1 | - | - | 606.00 | - | 606.00 | - |
| Quarrymoor Plant Hireincludes your approval1 invoice, Services, due 10 to 31 Oct | Services | 1 | - | - | 582.84 | - | 582.84 | - |
| Hartwell Building Servicesincludes your approval1 invoice, Trading, due 10 to 31 Oct | Trading | 1 | - | - | 570.00 | - | 570.00 | - |
| Tarnside Waste Servicesincludes your approval1 invoice, Trading, due 10 to 31 Oct | Trading | 1 | - | - | 504.00 | - | 504.00 | - |
| Riddmere Refrigeration Toolsincludes your approval1 invoice, Services, due 10 to 31 Oct | Services | 1 | - | - | 501.77 | - | 501.77 | - |
| Aldmere Ladders Ltdincludes your approval1 invoice, Services, due 10 to 31 Oct | Services | 1 | - | - | 445.56 | - | 445.56 | - |
| Deskline Office Suppliesincludes your approval1 invoice, Holdings, due by 9 Oct | Holdings | 1 | - | 440.40 | - | - | 440.40 | 440.40 |
| Cotmere Palletsincludes your approval1 invoice, Trading, due by 9 Oct | Trading | 1 | - | 434.95 | - | - | 434.95 | 434.95 |
| Tarnbeck Tyre and Exhaustincludes your approval1 invoice, Services, due by 9 Oct | Services | 1 | - | 432.00 | - | - | 432.00 | 432.00 |
| Cromholt Calibration Servicesincludes your approval1 invoice, Services, due 10 to 31 Oct | Services | 1 | - | - | 416.60 | - | 416.60 | - |
| Marlbeck Electrical Testingincludes your approval1 invoice, Trading, due 10 to 31 Oct | Trading | 1 | - | - | 408.35 | - | 408.35 | - |
| Boultmere Printersincludes your approval1 invoice, Holdings, due 10 to 31 Oct | Holdings | 1 | - | - | 375.31 | - | 375.31 | - |
| Linbeck Lifting Equipmentincludes your approval1 invoice, Services, due by 9 Oct | Services | 1 | - | 356.17 | - | - | 356.17 | 356.17 |
| Alvbeck Cateringincludes your approval1 invoice, Holdings, due by 9 Oct | Holdings | 1 | - | 336.64 | - | - | 336.64 | 336.64 |
| Deskline Office Suppliesincludes your approval1 invoice, Trading, due 10 to 31 Oct | Trading | 1 | - | - | 288.00 | - | 288.00 | - |
| Overmere Filters Directincludes your approval1 invoice, Services, due 10 to 31 Oct | Services | 1 | - | - | 205.69 | - | 205.69 | - |
| Normere Grounds Maintenanceincludes your approval1 invoice, Holdings, due by 9 Oct | Holdings | 1 | - | 175.09 | - | - | 175.09 | 175.09 |
| Springholt Coolers Ltdincludes your approval1 invoice, Holdings, due 10 to 31 Oct | Holdings | 1 | - | - | 168.00 | - | 168.00 | - |
| Pinehollow Catering Suppliesincludes your approval1 invoice, Trading, due 10 to 31 Oct | Trading | 1 | - | - | 167.02 | - | 167.02 | - |
| Lenholt Cleaning Suppliesincludes your approval1 invoice, Trading, due by 9 Oct | Trading | 1 | - | 146.95 | - | - | 146.95 | 146.95 |
| Clifmoor Pest Controlincludes your approval1 invoice, Trading, due 10 to 31 Oct | Trading | 1 | - | - | 140.17 | - | 140.17 | - |
| Hatmere Washroom Servicesincludes your approval1 invoice, Services, due by 9 Oct | Services | 1 | - | 107.62 | - | - | 107.62 | 107.62 |
| Lexbury Locksmithsincludes your approval1 invoice, Services, due by 9 Oct | Services | 1 | - | 106.36 | - | - | 106.36 | 106.36 |
| Shardmere Secure Shreddingincludes your approval1 invoice, Holdings, due 10 to 31 Oct | Holdings | 1 | - | - | 100.01 | - | 100.01 | - |
| Greenholt Office Plantsincludes your approval1 invoice, Holdings, due by 9 Oct | Holdings | 1 | - | 91.38 | - | - | 91.38 | 91.38 |
| Rosemere First Aid Suppliesincludes your approval1 invoice, Trading, due 10 to 31 Oct | Trading | 1 | - | - | 86.15 | - | 86.15 | - |
| Rowbeck Couriersincludes your approval1 invoice, Holdings, due by 9 Oct | Holdings | 1 | - | 51.97 | - | - | 51.97 | 51.97 |
| Vexmoor Rope Access Ltdincludes your approval0 invoices, Services | Services | 0 | - | - | - | - | 0.00 | - |
| Sallowby Water Hygiene Ltdincludes your approval0 invoices, Services | Services | 0 | - | - | - | - | 0.00 | - |
| Pennine Promo Printincludes your approval0 invoices, Trading | Trading | 0 | - | - | - | - | 0.00 | - |
| Hartwell Building Servicesincludes your approval0 invoices, Holdings | Holdings | 0 | - | - | - | - | 0.00 | - |
Spend by cost centre, July to September 2026
Supplier invoices posted to each ledger, net of VAT, by the cost centre on each line. Tap a cost centre for its biggest suppliers.
| Cost centre | July | August | September | Quarter | Of which intercompany | Share of the quarter |
|---|---|---|---|---|---|---|
| Group financeHoldings FIN, Martin Hale | 18,677.06 | 1,076.68 | 2,050.36 | 21,804.10 | - | |
| Wrenmoor HouseHoldings BLD, Martin Hale | 10,861.55 | 7,622.75 | 5,942.06 | 24,426.36 | - | |
| Group ITHoldings GIT, Martin Hale | 2,130.00 | 2,130.00 | 10,890.00 | 15,150.00 | - | |
| WarehouseTrading WHS, Gareth Lomas | 5,741.98 | 19,074.40 | 4,620.55 | 29,436.93 | - | |
| Purchasing and stockTrading PUR, Kate Rowley; stock bought for resale | 415,379.65 | 397,609.95 | 452,418.16 | 1,265,407.76 | - | |
| Sales and trade counterTrading SAL, Steve Wragg | 6,914.78 | 8,060.04 | 10,205.31 | 25,180.13 | - | |
| Delivery fleetTrading FLT, Gareth Lomas | 9,096.17 | 2,897.15 | 3,152.27 | 15,145.59 | - | |
| Office and ITTrading ADM, Steve Wragg | 53,794.00 | 42,623.00 | 41,720.00 | 138,137.00 | 112,500.00 | |
| Planned maintenanceServices PPM, Mark Ellison | 40,280.03 | 40,226.11 | 54,295.90 | 134,802.04 | 35,995.19 | |
| Reactive repairsServices REA, Mark Ellison | 22,735.44 | 21,745.10 | 24,090.01 | 68,570.55 | 28,742.34 | |
| Engineer fleetServices FLT, Chris Haddon | 25,441.24 | 25,371.79 | 24,453.68 | 75,266.71 | - | |
| Office and contractsServices OFF, Dawn Fletcher | 42,424.81 | 54,501.57 | 34,733.38 | 131,659.76 | 79,312.50 | |
| Total | 653,476.71 | 622,938.54 | 668,571.68 | 1,944,986.93 | 256,550.03 |
Intercompany is the rent, management fees and loan interest Holdings charges, and the parts Trading sells to Services; they are removed on consolidation. Bars share one scale.
Invoice cycle time: from capture to final approval
Every invoice approved from July to 10:42 today, clock hours. Matched invoices are approved by the match; the rest go to people.
Matched to an order6 minmedian, 302 invoices
Approved by rule6 minmedian, 9 group recharges
Routed to people47.3 hmedian, 360 invoices
Routed invoices by time to approve
Under 4 hours47
4 to 24 hours68
1 to 2 days69
2 to 3 days76
3 to 5 days73
Over 5 days27
Number of invoices, clock hours from capture to the last approval, weekends included.
| Month | Routed | Median, routed | Matched | Approved without a person |
|---|---|---|---|---|
| July 2026 | 121 | 47.1 h | 97 | 44% |
| August 2026 | 118 | 48.3 h | 95 | 44% |
| September 2026 | 121 | 43.1 h | 98 | 44% |
Matched to an order0 minmedian, 0 invoices
Approved by rule-no recharges here
Routed to people44.1 hmedian, 55 invoices
Routed invoices by time to approve
Under 4 hours8
4 to 24 hours10
1 to 2 days11
2 to 3 days14
3 to 5 days9
Over 5 days3
Number of invoices, clock hours from capture to the last approval, weekends included.
| Month | Routed | Median, routed | Matched | Approved without a person |
|---|---|---|---|---|
| July 2026 | 23 | 33.7 h | 0 | 0% |
| August 2026 | 15 | 53.3 h | 0 | 0% |
| September 2026 | 17 | 35.0 h | 0 | 0% |
Matched to an order6 minmedian, 260 invoices
Approved by rule6 minmedian, 3 group recharges
Routed to people36.5 hmedian, 98 invoices
Routed invoices by time to approve
Under 4 hours22
4 to 24 hours15
1 to 2 days19
2 to 3 days22
3 to 5 days14
Over 5 days6
Number of invoices, clock hours from capture to the last approval, weekends included.
| Month | Routed | Median, routed | Matched | Approved without a person |
|---|---|---|---|---|
| July 2026 | 34 | 29.0 h | 84 | 71% |
| August 2026 | 33 | 31.7 h | 82 | 71% |
| September 2026 | 31 | 46.2 h | 85 | 73% |
Matched to an order6 minmedian, 42 invoices
Approved by rule6 minmedian, 6 group recharges
Routed to people49.1 hmedian, 207 invoices
Routed invoices by time to approve
Under 4 hours17
4 to 24 hours43
1 to 2 days39
2 to 3 days40
3 to 5 days50
Over 5 days18
Number of invoices, clock hours from capture to the last approval, weekends included.
| Month | Routed | Median, routed | Matched | Approved without a person |
|---|---|---|---|---|
| July 2026 | 64 | 50.0 h | 13 | 16% |
| August 2026 | 70 | 53.9 h | 13 | 15% |
| September 2026 | 73 | 43.1 h | 13 | 15% |
Waiting now (23)
| Invoice | Company | Amount | With | Days waiting | Reminders | Status |
|---|---|---|---|---|---|---|
| Vexmoor Rope Access LtdAP-24633 · VRA-6789 · Services, September | Services | £2,880.00 | Mark Ellison | 8 | 2 | escalated to Claire |
| Tallmere Access Hire LtdAP-24637 · 2026/2565 · Services, September | Services | £1,164.00 | Mark Ellison | 7 | 2 | escalated to Claire |
| Sallowby Water Hygiene LtdAP-24644 · INV-05126 · Services, September | Services | £648.00 | Mark Ellison | 6 | 2 | escalated to Claire |
| Pennine Promo PrintAP-24653 · 2026/7395 · Trading, September | Trading | £4,560.00 | Claire Ashworth | 3 | 1 | awaiting approval |
| Marnwood Motors and DrivesAP-24660 · 13280 · Trading, September | Trading | £2,635.20 | Kate Rowley | 3 | 0 | on query |
| Hartwell Building ServicesAP-24662 · HBS-6545 · Holdings, September | Holdings | £2,340.00 | Claire Ashworth | 2 | 1 | awaiting approval |
| Brightwater IT Support LtdAP-24666 · BIS-1912 · Trading | Trading | £1,740.00 | Steve Wragg | 1 | 0 | awaiting approval |
| Brightwater IT Support LtdAP-24667 · BIS-1921 · Services | Services | £1,320.00 | Dawn Fletcher | 1 | 0 | awaiting approval |
| Brightwater IT Support LtdAP-24668 · BIS-1938 · Holdings | Holdings | £1,500.00 | Martin Hale | 1 | 0 | awaiting approval |
| Cloudmere Software LtdAP-24669 · 2026/1110 · Trading | Trading | £2,220.00 | Steve Wragg | 1 | 0 | awaiting approval |
| Workpath Software LtdAP-24670 · INV-07540 · Services | Services | £1,920.00 | Dawn Fletcher | 1 | 0 | awaiting approval |
| Linkway Telecom LtdAP-24671 · INV-04725 · Trading | Trading | £816.00 | Steve Wragg | 1 | 0 | awaiting approval |
| Linkway Telecom LtdAP-24672 · INV-04740 · Services | Services | £1,860.00 | Dawn Fletcher | 1 | 0 | awaiting approval |
| Linkway Telecom LtdAP-24673 · INV-04742 · Holdings | Holdings | £1,056.00 | Martin Hale | 1 | 0 | awaiting approval |
| Watchmere Security LtdAP-24674 · INV-03418 · Holdings | Holdings | £768.00 | Martin Hale | 1 | 0 | awaiting approval |
| Netherwold Contract Hire LtdAP-24675 · SI-212768 · Services | Services | £16,800.00 | David Kershaw | 0 | 0 | awaiting approval |
| Wrenmoor Trading LtdAP-24684 · WT-208358 · Services, September | Services | £1,368.58 | Mark Ellison | 0 | 0 | awaiting approval |
| Wrenmoor Trading LtdAP-24685 · WT-208361 · Services | Services | £886.91 | Mark Ellison | 0 | 0 | awaiting approval |
| Wrenmoor Trading LtdAP-24686 · WT-208362 · Services | Services | £259.78 | Mark Ellison | 0 | 0 | awaiting approval |
| Trentvale Haulage LtdAP-24687 · THL-7715 · Trading | Trading | £1,461.72 | Kate Rowley | 0 | 0 | awaiting approval |
| Dunmere Pumps LtdAP-24689 · DPL-5064 · Trading | Trading | £1,699.20 | Kate Rowley | 0 | 0 | on query |
| Deskline Office SuppliesAP-24694 · SI-206420 · Holdings | Holdings | £221.52 | Martin Hale | 0 | 0 | awaiting approval |
| Garthwick CommercialsAP-24696 · 18837 · Trading | Trading | £583.20 | Kate Rowley | 0 | 0 | awaiting approval |
Slowest this quarter: Ryeford Electrical Wholesale 7.0 days, Rowan Fleet Fuel Cards 6.8 days, Workpath Software Ltd 6.4 days.
Approval times by approver
From the moment an invoice is sent to someone to the moment they approve it, every step this quarter. Reminders go at 2 and 4 working days; escalation to the Group FD at 5.
| Approver | Steps approved | Median | Slowest | Within a day | Waiting now | Reminders on those |
|---|---|---|---|---|---|---|
| Mark EllisonOperations manager | 153 | 48.8 h | 6.4 days | 33% | 6 | 6 |
| Dawn FletcherContracts manager | 26 | 37.7 h | 6.3 days | 31% | 3 | 0 |
| Martin HaleFinancial Controller | 56 | 34.3 h | 6.3 days | 36% | 4 | 0 |
| Gareth LomasWarehouse and operations manager, on leave until Fri 9 Oct | 52 | 29.9 h | 5.1 days | 48% | 0 | 0 |
| Chris HaddonFleet and facilities coordinator | 29 | 26.5 h | 6.0 days | 41% | 0 | 0 |
| Steve WraggSales manager | 32 | 25.9 h | 6.2 days | 41% | 3 | 0 |
| Kate RowleyBuyer, 4 as delegate | 15 | 24.4 h | 3.8 days | 47% | 4 | 0 |
| David KershawGroup Managing Director | 9 | 19.2 h | 3.2 days | 67% | 1 | 0 |
| Claire AshworthGroup Finance Director | 166 | 2.6 h | 3.0 days | 84% | 2 | 2 |
| Approver | Steps approved | Median | Slowest | Within a day | Waiting now | Reminders on those |
|---|---|---|---|---|---|---|
| Martin HaleFinancial Controller | 56 | 34.3 h | 6.3 days | 36% | 4 | 0 |
| David KershawGroup Managing Director | 2 | 9.3 h | 0.8 days | 100% | 0 | 0 |
| Claire AshworthGroup Finance Director | 15 | 2.5 h | 1.2 days | 80% | 1 | 1 |
| Approver | Steps approved | Median | Slowest | Within a day | Waiting now | Reminders on those |
|---|---|---|---|---|---|---|
| David KershawGroup Managing Director | 2 | 48.1 h | 3.2 days | 50% | 0 | 0 |
| Gareth LomasWarehouse and operations manager, on leave until Fri 9 Oct | 52 | 29.9 h | 5.1 days | 48% | 0 | 0 |
| Steve WraggSales manager | 32 | 25.9 h | 6.2 days | 41% | 3 | 0 |
| Kate RowleyBuyer, 4 as delegate | 15 | 24.4 h | 3.8 days | 47% | 4 | 0 |
| Claire AshworthGroup Finance Director | 40 | 16.4 h | 3.0 days | 70% | 1 | 1 |
| Approver | Steps approved | Median | Slowest | Within a day | Waiting now | Reminders on those |
|---|---|---|---|---|---|---|
| Mark EllisonOperations manager | 153 | 48.8 h | 6.4 days | 33% | 6 | 6 |
| Dawn FletcherContracts manager | 26 | 37.7 h | 6.3 days | 31% | 3 | 0 |
| Chris HaddonFleet and facilities coordinator | 29 | 26.5 h | 6.0 days | 41% | 0 | 0 |
| David KershawGroup Managing Director | 5 | 19.3 h | 3.0 days | 60% | 1 | 0 |
| Claire AshworthGroup Finance Director | 111 | 2.4 h | 3.0 days | 89% | 0 | 0 |
Gareth Lomas is on annual leave from 28 Sep to 9 Oct; Kate Rowley approves in their place, and the trail records it. Claire's median is short because her step comes after the budget holder has checked the invoice.
Exceptions this quarter
Every invoice the system did not let straight through: duplicates stopped, bank detail changes held, prices and quantities that did not match the order, invoices with no order. 3 duplicates stopped, £4,477.56; nothing paid twice.
| Invoice | Company | Kind | Amount | What happened | Status |
|---|---|---|---|---|---|
| Vexley Valves and FittingsAP-24698 · 14868 · 2 Oct | Trading | Waiting for delivery | £5,023.44 | Delivery against PO-T-6359 not booked in yet | coded |
| Dunmere Pumps LtdAP-24689 · DPL-5064 · 1 Oct | Trading | Price or quantity | £1,699.20 | Invoiced 12, delivered 10 on PO-T-6348: £236.00 over before VAT. With Kate Rowley | query |
| Marnwood Motors and DrivesAP-24660 · 13280 · 29 Sep | Trading | Price or quantity | £2,635.20 | £91.50 a unit invoiced, £86.00 on the order on PO-T-6346: £132.00 over before VAT. With Kate Rowley | query |
| Lorbeck Water Hygiene LtdAP-24657 · 2026/4170 · 28 Sep | Services | Bank details changed | £3,264.00 | Bank details changed by email on 29 Sep. Held until confirmed by a call to the number on file. 2 call-backs logged | payment held |
| Thornbeck Sensors LtdAP-24658 · 4417 · 14 Sep | Trading | Duplicate | £1,867.20 | Same as AP-24554 (INV-04417): Rejected as a duplicate. Thornbeck confirmed by phone that 4417 was a reminder copy of INV-04417. Not posted, nothing paid | rejected |
| Ryeford Electrical WholesaleAP-24546 · REW-3533 · 11 Sep | Services | No order quoted | £775.68 | No purchase order quoted; sent to Mark Ellison to approve instead of matching | approved |
| Oakbrook Water Treatment ProductsAP-24555 · INV-01148 · 11 Sep | Services | No order quoted | £2,854.66 | No purchase order quoted; sent to Mark Ellison to approve instead of matching | approved |
| Ryeford Electrical WholesaleAP-24478 · REW-3524 · 2 Sep | Services | No order quoted | £1,352.52 | No purchase order quoted; sent to Mark Ellison to approve instead of matching | approved |
| Ryeford Electrical WholesaleAP-24461 · REW-3520 · 1 Sep | Services | No order quoted | £1,245.68 | No purchase order quoted; sent to Mark Ellison to approve instead of matching | approved |
| Ryeford Electrical WholesaleAP-24432 · REW-3517 · 28 Aug | Services | No order quoted | £636.26 | No purchase order quoted; sent to Mark Ellison to approve instead of matching | paid |
| Haddersley Duct Hygiene LtdAP-24453 · SI-218963 · 27 Aug | Services | Duplicate | £1,786.80 | Same as AP-24419 (SI-218927): Rejected as a duplicate after checking with the supplier. Not posted, nothing paid | rejected |
| Oakbrook Water Treatment ProductsAP-24365 · INV-01112 · 18 Aug | Services | No order quoted | £1,316.88 | No purchase order quoted; sent to Mark Ellison to approve instead of matching | paid |
| Ryeford Electrical WholesaleAP-24314 · REW-3494 · 10 Aug | Services | No order quoted | £1,156.79 | No purchase order quoted; sent to Mark Ellison to approve instead of matching | paid |
| Ryeford Electrical WholesaleAP-24245 · REW-3488 · 4 Aug | Services | No order quoted | £1,291.39 | No purchase order quoted; sent to Mark Ellison to approve instead of matching | paid |
| Ryeford Electrical WholesaleAP-24177 · REW-3483 · 23 Jul | Services | No order quoted | £815.62 | No purchase order quoted; sent to Mark Ellison to approve instead of matching | paid |
| Ryeford Electrical WholesaleAP-24145 · REW-3477 · 17 Jul | Services | No order quoted | £1,445.23 | No purchase order quoted; sent to Mark Ellison to approve instead of matching | paid |
| Oakbrook Water Treatment ProductsAP-24102 · INV-01085 · 14 Jul | Services | No order quoted | £2,945.28 | No purchase order quoted; sent to Mark Ellison to approve instead of matching | paid |
| Rowan Fleet Fuel CardsAP-24056 · SI-212330 · 6 Jul | Trading | Duplicate | £823.56 | Same as AP-24040 (SI-212345): Rejected as a duplicate after checking with the supplier. Not posted, nothing paid | rejected |
| Ryeford Electrical WholesaleAP-24036 · REW-3464 · 3 Jul | Services | No order quoted | £1,273.98 | No purchase order quoted; sent to Mark Ellison to approve instead of matching | paid |